Finance Assistant

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Description

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Under the direct supervision of the Finance Officer, the Finance Assistant will be responsible for providing a variety of finance functions, requiring thorough knowledge of UNICEF financial procedures, processes and policies.

Key functions, accountabilities and related duties tasks:

• Assists in all aspects related to preparation of reports, compilation of data and answering queries on pledges recorded, funds received, adjustments made to ensure financial compliance, accuracy and completeness of data for its inclusion into statement of accounts and adjustment of budgets. Advises units on discrepancies and assists in resolving differences in their records.
• Submits invoices to GSSC (via Service Gateway) for payment processing, ensuring good record maintenance, accuracy and compliance by checking the documents. If required, initiates correspondence to verify data and obtains additional information on invoice submitted by requesting units. Responds to GSSC and relevant stakeholders on returned cases or queries.
• Maintains financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
• Enters data from a wide variety of documents, verifying and ensuring accuracy by checking sources, making necessar y calculations and assuring inclusion of all relevant data.
• Prepares recurring reports as schedules and special reports, as required for budget preparation, audits or other reasons. Ensures organization and proper documentation of financial transactions and statements of internal control.
• Provides support in the monthly and year-end account closure and assists in the preparation of year-end reports related to accounts receivable, accounts payable, prepayment, advances, and deposits.
• Assists international staff, experts and consultants on aspects related to allowances, salary advances, travel claims and other financial matters, and processes authorized payments due for claims and services.
• Initiates correspondence to verify data, answers queries and obtains additional information on accounts and financial transactions, as required.
• Maintains liaisons with officials of local banks to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations, and matters pertaining to maintenance of office bank accounts. This includes preparing recurring reports and bank reconciliations.
• Contributes in the preparation of detailed cost estimates, and participates in budget analysis and projects, as required.
• Performs other duties, as required.

To qualify as an advocate for every child you will have…

Minimum requirements:

Education:

• Completion of secondary education is required. Professional/university level courses in Accounting, Finance and Business Administration is considered as an asset.
• For this position a bachelor’s degree from a recognized academic institution in a relevant field of: Finance, Accounting or Administration may replace three years of experience.

Work Experience:

• A minimum of 5 years of clerical experience in the area of finance and accounting is required. 

Language Requirements:

• Fluency in Spanish and English is required.

Source: https://jobs.unicef.org/cw/en-us/job/578199

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