Project Management Support Officer

Position description

The UNOPS Global Portfolios Office (GPO) unites the New York Portfolios, including the Peace and Security team (PSC); the Geneva Office; and the Vienna-based Water, Environment and Climate (WEC) teams, to maximize global impact, foster efficiencies and streamline global programmes. Leveraging our collective expertise and networks, GPO supports UNOPS’ strategic priorities and the SDGs across over 130 countries. We deliver project management, fund management, advisory services, project implementation, and HR services, working closely with major global partners. Our thematic focus includes sustainable development, climate action, health, peace & security, and humanitarian action.

The RBM Partnership to End Malaria is the largest global platform for coordinated action against malaria, bringing together more than 500 partners across governments, civil society, the private sector, and research and development organizations. The Partnership works to align political commitment, technical expertise, and financial resources to accelerate progress toward a malaria-free world. By fostering country leadership, supporting innovative tools and strategies, and strengthening multisectoral collaboration,

RBM helps drive impact where it is needed most: saving lives, advancing health security, and contributing to sustainable development. RBM programs span over multiple areas of work, partner committees/working groups and donors, requiring a complex project and budget management system.

The Project Management Support Officer will provide daily assistance to ensure efficient management, monitoring and reporting, in direct support to the Head of Programs, and in close coordination with the Operations Senior Manager.

The Project Management Support Officer provides operational, analytical and administrative support to ensure effective planning, implementation and monitoring of programs in line with UNOPS policies and client/partner requirements. The incumbent supports data management, reporting, procurement, financial and/or logistical activities that contribute to efficient project delivery. The role collects, validates and analyzes project data, generating insights and reports to inform evidence-based decision-making and enhance performance.

The Project Management Support Officer facilitates coordination among programs teams, partners and support services units, ensuring timely implementation of activities and compliance with established procedures. The incumbent may also undertake field missions to support data collection, training and stakeholder engagement, helping strengthen project systems, processes and reporting tools.

Data Management, Analysis and Reporting

• Collect, clean, structure and validate project data to ensure accuracy, consistency and reliability.
• Develop and maintain databases, dashboards and information management systems for real-time project tracking.
• Conduct statistical and qualitative analysis to identify trends, generate insights and inform decision-making.
• Support preparation of analytical and visual reports, briefs and presentations for internal and external stakeholders
• Implement automated tools and visualization systems, e.g. Power BI, Looker Studio, etc, to enhance data accessibility and interpretation.
• Ensure rigorous data quality checks and validation of data sources and tools.

Project Implementation and Operational Support

• Support project planning, budgeting and execution, ensuring adherence to UNOPS procedures and client/donor requirements. Support the preparation of project documentation, including Terms of Reference (ToRs), agreements, budgets and procurement requests
• Assist in the coordination of workshops, missions, and stakeholder consultations, including travel and logistical arrangements
• Liaise with support service units on procurement, contracting and payment processes, ensuring compliance with UNOPS standards.
• Track project milestones, outputs and deliverables, and alert management to delays or risks.

Procurement, Financial and Administrative Coordination

• Support the preparation and monitoring of procurement and workshop plans, ensuring alignment with project needs.
• Conduct market research, support solicitation processes, and assist in bid evaluation and contract administration.
• Assist in monitoring project budget utilization, review financial reports, and Support documentation for audits and reporting.

Monitoring, Evaluation and Strategic Decision Support

• Develop and maintain monitoring systems and tools to track progress against work plans and performance indicators.
• Contribute to the development of predictive and analytical models to support strategic planning and forecasting.
• Support internal evaluations and data-driven performance reviews to assess project outcomes and impact.
• Provide timely inputs for donor and corporate reporting, ensuring analytical rigour and compliance with reporting standards

Knowledge Building and Sharing

• Support the organization, facilitation and delivery of training and learning sessions on project management.
• Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.
• Conduct research on project management-related topics and contribute to the drafting of reports, summaries and briefing notes

Application instructions

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