Administrative and Financial Systems Officer

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OECD - Organisation for Economic Co-operation and Development


Administrative and Financial Systems Officer

  • Full-time
  • Grade: CF3

Company Description

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The International Service for Remunerations and Pensions (www.sirp-isrp.org) is a Service committed to provide studies on remuneration and pension policies of International Civil Servants and to operate the administration of pensions for the Co-ordinated Organisations (OECD, NATO, the European Space Agency, the Council of Europe, the European Centre for Medium-Range Weather Forecasts and the European Organisation for the Exploitation of Meteorological Satellites) and other International Organisations. The ISRP also administers pension reserve funds for several International Organisations.

The ISRP is administratively attached to the OECD.

The ISRP is looking for an Administrative and Financial Systems Officer. The selected candidate main objective will be to participate in systems analysis, ensure the development  and the support of computer programmes used in administrative and financial applications, adapt commercial application software packages to the requirements of the ISRP and provide support for users of the systems (HR Access V9 payroll software package). He/She will report to the ISRP Payroll system manager, under the general supervision of the Head of Service.

Job Description

Management and Enhancement of Payroll Software Solutions

  • Execute, test, and modify the administrative and financial operations of computer programmes carried out by the ISRP, specifically with the payroll software.
  • Define database structures, screen lay-outs, data formats, input/output flows, and control processes in liaison with client Organisations.
  • Participate in the migration of existing applications to new platforms, and in parallel manage the processing and post-implementation reviews.
  • Analyse and interprets payroll data/information and resolves both routine and non-routine requests or issues in the payroll of pensioners as well as active staff for multiple Organisations.
  • Resolve complex issues in payroll systems, analysing technical issues root causes, implementing innovative solutions, and developing preventive measures to avoid and/or mitigate future issues.

Procedures, Training and Documentation

  • Develop, implement and document computer procedures and programmes to facilitate automatic data input processes.
  • Establish and regularly review procedures to maintain the availability, integrity, optimal functioning, and security of system softwares (data and work flows, user processes and system controls). 
  • Draft end-users documentation and keep it up to date.
  • In liaison with the OECD IT Service and software suppliers, follow up on challenges encountered and actively assist  users and address issues as appropriate to ensure quality, timely service delivery and use of applications.

Supervision of Accounting Application

  • Oversee the functionality of accounting software developed specifically for the ISRP, ensuring smooth operations of general accounting tasks, monthly pay audits conducted externally, and national/international electronic transfers to designated banks.

Other tasks

  • Assist the Payroll system analyst to implement the migration of Client/Server software to Full Web Applications, and the search/reporting systems used to retrieve data for administrative or reporting purposes.
  • Carry out other related tasks as required.

Qualifications

Academic Background

  • Bachelor degree, or equivalent, in IT field (development, system administration).

Professional Background

  • A minimum of five years’ experience in the development and support of computer programmes for use in administrative and financial applications.

Tools

  • Very good programming skills (SQL, JavaScript, HTML, CSS, XML) and knowledge of protocols HTTP, FTP, SMTP demonstrated through work experience, preferably in the field of computerised administrative and financial management systems.
  • Knowledge in multi-tiers client/server architectures and abilities for server management (Windows and Linux)
  • Knowledge in DataBase Management Systems : SQL Server, MySQL
  • Very good Knowledge of HR Access software (COBOL,  Script shell (cmd), IBM JCL–Job Control Language)
  • Development methodologies and tools
    • Agile, SCRUM, Trello
    • Use of a debugger

Languages

  • Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.

Additional Information

    Core Competencies

    • OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 2); Collaboration and Horizontality (Level 2); Achieve Results (Level 2); Innovate and Embrace Change (Level 2).
    • There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
    • To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

    Closing Date:

    • This vacancy will be filled as soon as possible, and applications should reach us no later than midnight 28 June 2024 (CEST).

    Contract Duration

    • Two-year fixed term appointment, with the possibility of renewal.

    What the OECD offers

    • Monthly base salary starting from 5 741.55 EUR, plus allowances based on eligibility, exempt of French income tax.
    • Click here to learn more about what we offer and why the OECD is a great place to work.
    • Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.

    Salary Information

    • Please note that the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.

    Selection Process

    For retained candidates, written tests/video-recorded interviews are foreseen as soon as possible and panel interviews are planned for as soon as possible

     

    The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

     

    The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.

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