ASSISTANT PROPERTY MANAGEMENT OFFICER

NAT
NAT
12 Min Read

United Nations Children's Fund (UNICEF)


JOB DESCRIPTION

Org. Setting and Reporting
This position is located within Centralized Warehouse Section in the Supply Chain Management Service Pillar in the United Nations Organization Stabilization Mission in the Democratic Republic of Congo (MONUSCO) with the duty station, Goma. The Assistant Property Management Officer will report to the Chief of the unit/Chief of Section.
Responsibilities
Within limits of delegated authority, the Assistant Property Management Officer will be responsible for the following duties: • Assists the supervisor in all matters related to the policy and procedures governing the management and warehousing of the field mission’s property during its life cycle. • Assists with planning the warehousing and property management operations, monitors progress through statistical analysis of database records and monthly progress reports. • Implements proper tracking mechanisms to conform to the organizational standards and goals. • Plans and implements regular site visits, physical inspections, and verification of mission’s property. • Liaise with the Self Accounting Units, Procurement Section and Movement Control Section at the mission on matters related to Inventory Control, Receiving and Inspection as well as Disposal activities of mission’s property. • Assist with planning of the proper disposal of hazardous waste and written-off property. • Maintain accurate and auditable records, in both hard and electronic format, for accountability of mission’s property in conformance with Administrative Instructions, Logistics Division Section/Department of Field Services (LDS/DFS) guidelines and mission Warehousing and Property Management standard operating procedures. • Monitor incoming shipments and ensure they are processed through ERP systems and Receiving and Inspection reports are prepared in the Inventory Management System. • Assist in ensuring timely monitoring of the integrity of property records in the mission, utilizing and enhancing inventory management analytical tools, development of mission-specific key performance indicators and mission action plans on warehousing and property management. • Assist the supervisor with the compilation and drafting of Standard Operating Procedures (SOP) and flow charts relating to all aspects of Warehousing and Property Management activities within the context of the overall mandate of the Section/Unit, including terms of reference and job descriptions for the Staff. • Assist with the preparation of periodic performance reports in line with the LSD quarterly reporting regime, ensuring accuracy of data. • Prepare accurate and auditable statistical reports for management in mission and LSD/DFS and draft correspondence, as required. • Assist with the maintenance of the fixed assets register by recording information related to fixed assets. • Ensure accuracy and integrity of property records; Assist with the preparation and verification of periodic IPSAS financial reports on Property, Plant and Equipment (PP&E) and Inventory (year-end reports, monthly reports). • Ensure timely submission as per the LSD guidelines. • Perform other duties as required.
Competencies
Professionalism Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and organizing Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Education
Advanced University degree (masters or equivalent) in Business Administration, Logistics Management, Supply Chain Management or related field is required. A first-level university degree with 2 additional years of experience may be accepted in lieu of the advanced university degree.
Job – Specific Qualification
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
Work Experience
Minimum of two (2) years of relevant progressively responsible experience in warehousing, property management, property control, and asset management with a first level degree is required. Proficiency in computer applications relevant to asset management and familiarity with database management is required.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in both English and French is required.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. Candidates for the National Professional Officer category shall be of the nationality of the country where this position is located. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.


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