Finance and General Administration Assistant (G-5)

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ICC - International Criminal Court


23523 | OTP
     
Deadline for Applications:   30/06/2024 (midnight The Hague time)
Organizational Unit:   Financial Planning and Control Unit, Office of the Prosecutor
Duty Station:   The Hague – NL
Type of Appointment:   Fixed Term Appointment
Minimum Net Annual Salary:   €47,072.00
Contract Duration:   For initial appointments, the Court offers a two-year appointment with the possibility of extension (six month probationary period).

A roster of suitable candidates may be established for this post as a result of this selection process for both fixed-term established and general temporary assistance posts.

Organisational Context

The Financial Planning and Control Unit (FPCU) performs activities which are essential to supporting the Office of the Prosecutor (OTP or Major Programme II) management and the Office’s operations, in accordance with the relevant articles of the Rome Statute that establish the governing framework of the Court. FPCU’s main objective is to facilitate the full implementation of legislative mandates and compliance with the Court’s policies and procedures with respect to the management of the financial resources of Major Programme II, ensuring the prudent stewardship of funds for the effective delivery of the programme of work and for staff of the Office as foreseen in the budget assumptions.

Duties and Responsibilities

The incumbent of this post will work under the direct supervision of the Administration Officer and the guidance of Associate Administration Officers, with several other Finance and General Administration Assistants on a rotation basis in regard to the following responsibilities:

  • Assist in the preparation and the monitoring of expenditures of the OTP Budget by collating input for forecasts and expenditure reports, participating in the tracking and monitoring of all allotments and object expenditures relevant to the Office, and assisting with expenditure analysis relating to the budget of the Office;
  • Ensure timely creation and closing of obligations and timely payment of invoices;
  • Review field operations expenditure reports and maintain obligations and supporting documents in support of field operations, including preparation and maintenance of digital records for Miscellaneous Obligating Documents (MOD) internal control, tracking of advance requests, and liaison/briefings with field operations staff (may involve travel to the field);
  • Assist with the establishment, monitoring and reporting arrangements in regard to OTP Trust Funds and other voluntary contributions;
  • Processing procurement requests and invoices as necessary (e.g. creating requisitions and services entry sheets in SAP)
  • Monitor requisition status, purchase orders and delivery for OTP;
  • Serve as an SAP focal point for administrators of the Office of the Prosecutor and assist with the development of SAP competence across the Office;
  • Perform tasks relevant to the human resources administration of OTP in close cooperation with the OTP-HR Liaison Office and the relevant sections in Registry (GTA requests, contract requests, request Personnel Number);
  • Review outstanding obligations, review of paperless trip process, processing of travel claims (requesting any missing information and/or justification to travellers), verification of witness related expenses;
  • Assist in administering the OTP’s Internship and Visiting Professionals Programme of the Office in close coordination with the OTP-HR Liaison Office and the Registry (e.g. selection, induction, reporting)
  • Serve as back-up in the absence of other Finance and General Administration Assistants in the Unit and perform other duties as requested by the Administration Officer or Senior Manager.

Essential Qualifications

Education:

Diploma of secondary education;

Experience:

At least 6 years of progressively responsible experience within the area of budget, finance and/or administration is required. An advanced or a first-level university degree may be considered as a substitute for two years’ working experience only to determine eligibility.

Prior international experience desirable.

Knowledge, skills, and abilities:

  • Excellent skills in Microsoft standard applications, i.e. Excel and Word;
  • Knowledge of SAP, SharePoint and Record Management document management system would be a significant asset;
  • Initiative and ability to work independently, meet deadlines and with minimal supervision;
  • Good interpersonal skills and a service orientated approach;
  • Must demonstrate excellent organizational skills, accuracy and attention to detail;
  • Ability to work effectively in a multi-cultural environment with sensitivity and respect for diversity;

Knowledge of languages:

Proficiency in one of the working languages English or French is required. Working knowledge of the other working language is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian, Spanish) would be considered an additional asset.

ICC Leadership Competencies
Purpose
Collaboration
People
Results

ICC Core Competencies
Dedication to the mission and values
Professionalism
Teamwork
Learning and developing
Handling uncertain situations
Interaction
Realising objectives

Learn more about ICC leadership and core competencies.

General Information
In accordance with the Rome Statute, the ICC is committed to achieving geographical representation and gender equality within its staff as well as representation of the principal legal systems of the world (legal positions). Nationals from the list of non-represented and under-represented States are strongly encouraged to apply. In addition, applications from women are strongly encouraged for senior positions at the Professional (P) and Director (D) levels. Posts shall be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered, as appropriate.

– The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with the ICC policy. The PSC process will include but is not limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a positon to submit electronic copy of their passport and all diplomas listed on their profile when requested;
–  Applicants may check the status of vacancies on ICC E-Recruitment web-site;
–  Personnel recruited at the General Service level are not entitled to all of the benefits granted to internationally-recruited staff;
–  The ICC reserves the right to not make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.

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