Finance Assistant

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Description

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UN-Habitat works with partners to build inclusive, safe, resilient and sustainable cities and communities. UN-Habitat promotes urbanization as a positive transformative force for people and communities, reducing inequality, discrimination and poverty.  This post is located in the Management Advisory and Compliance Service (MACS), UN-Habitat, Nairobi duty station.   Under the overall guidance of the Chief, Budget and Finance Unit and direct supervision of the Associate Finance Officer

Responsibilities

• Create budget revisions and allotments in Umoja and other financial systems as appropriate; Provide finance and administrative support to the various units and projects; Produce annual financial reports for all projects; Review and assist with clearing IOVs (Inter Office Vouchers) in liaison with Programme Management Officers (PMOs) and United Nations Office at Nairobi(UNON); Assist in the monitoring of outstanding commitments and send summary report to PMOs for their follow-up and action; For year-end closure, liaise with all PMOs to ensure that all outstanding commitments are closed and Appendix D (APND) charges are correct as possible.
• Prepare and verify donor reports periodically and when required. Prepare and verify donor receipts with regard to contributions received by UN-Habitat. 
• Project Management and Budget:- Assist in the creation of projects and budget account coding blocks; preparation of Country Activity Reports; preparation of monthly Foundation Non-Earmarked and other fund reports including pre-investment fund reports. .
• International Public Sector Accounting Standards (IPSAS):- Assist in the compilation of IPSAS opening and closing balances in relation to revenue and in monitoring organization-wide compliance with IPSAS accrual accounting requirements in the financial systems.   
• Compile list of grants for Umoja upload in required templates; participate in the internal working group processes for data cleansing and validation; reconciliation of financial data to financial statements; verification of data for IPSAS compliance purposes; create and maintain grant and related master data in Umoja; analyze cash received from donors and advise on status of budget release; Assist in generating various Grant Management (GM) Reports to enhance review and monitoring of grants in good time; act as focal point for all GM related issues/queries in Umoja and liaise accordingly with PMOs or key stakeholders 
• Prepare spread sheets and other documents for internal and external auditors.
• Raise shopping carts and funds’ commitment documents; Assist administrative assistants in preparation of donor reports for their projects; Identify deposits in bank statements as remitted by donors and other third parties and taking action and/or giving advice on the necessary accounting entries; Draft correspondence to various offices as and when the need arises. 
• Training: Provide guidance and training to interns and new staff serving in the Division. 
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. 
• Assists with visualizations and updating information material such as web pages or brochures.   
• Perform other related duties as may be assigned.

Education:

Completion of High school diploma or equivalent is required.

Work Experience:

• A minimum of five (5) years work experience in the fields of Accounting, finance, programme or project administration or related area is required.
• The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first-level university degree or higher.   
• Experience with Enterprise Resource Planning (ERP) systems such as SAP is required.   
• Experience within the United Nations System or similar international organizations is desirable.   
• One (1) year or more of experience in data analytics or related area is desirable.

Languages:

• English and French are the working languages of the United Nations Secretariat.
• For the post advertised, fluency in English is required. Knowledge of another United Nations official language is desirable.

Source: https://careers.un.org/jobSearchDescription/258480?language=en

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