Global Logistics Cluster – Logistics Cluster Coordinator – Roster (various locations)

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WFP - World Food Programme


Consultancy opportunities with the World Food Programme based on various locations (Roster)

 

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

 

Are you an experienced Logistics and/or Supply Chain officer with experience in project management (including assessment, planning, implementation, monitoring of projects), working in a logistics response in emergency context or in coordination at an interagency level?

Do you have significant country level experience in Emergency or Humanitarian Supply Chain or Logistics?

If yes, this opportunity is for you!

We are looking for candidates of the highest integrity and professionalism who share our humanitarian principles. We select our candidates on a competitive basis, and we are committed to promoting diversity and gender balance.

Currently, we are seeking to identify possible candidates to join our Roster.

 

ABOUT WFP

The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency fighting hunger worldwide, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.

 

The Norwegian Nobel Committee has awarded the Nobel Peace Prize 2020 to the World Food Programme for its efforts to combat hunger and its contribution to bettering conditions for peace in conflict-affected areas.

 

At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

 

To learn more about WFP, visit our website: https://www.wfp.org/ and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

 

 ABOUT LOGISTICS CLUSTER

The Logistics Cluster is part of the humanitarian architecture of the Inter Agency Standing Committee (IASC), together with other 10 global clusters. WFP was chosen to lead the Logistics Cluster due to its expertise and skills in Logistics. The Logistics Cluster aims to enhance cooperation and partnerships in the logistics sector., working directly with partners and stakeholders to coordinate the logistics response during a humanitarian crisis. Partners and stakeholders include national and international NGOs, the Red Cross and Red Crescent Movement, other UN organizations, Governments, Academia and Donors.

The Logistics Cluster Coordinator leads a team of dedicated staff in the country of operation to lead the coordination of the logistics response, so the whole response is able to deliver essential programmes to people in need. 

 

JOB PURPOSE

To establish a roster of logistics coordination specialists with humanitarian experience, leadership, and coordination/cooperation expertise. This means that successful candidates will be part of a pool that can be deployed when required, based on suitability of their profile to the contextual requirements. Please note that selection for the roster does not imply an offer of contract from WFP.

The purpose of this position is to provide leadership and facilitate the processes that will ensure a well-coordinated, strategic, appropriate, coherent, effective, and efficient response by participating organisations in Logistics Clusters at country level.

 

KEY ACCOUNTABILITIES

The focus of the role and associated responsibilities will depend on operational needs and may vary by country, considering the basic principles of the Cluster Approach.

Leadership

  • Lead the strategic and technical operational design, implementation, review and adaptation of a logistics coordination mechanism in line with IASC cluster coordination guidelines, as well as other IASC guidance, in collaboration with partners and within the mandate.
  • If common logistics gaps are identified together with partners, collectively design a response plan to facilitate access to operational logistics solutions based on a detailed cost-benefit analysis. This includes analysis, selection, implementation and monitoring of possible solutions to bridge operational gaps, including developing solutions with WFP supply chain where no solution is available, following Logistics Cluster standard operating procedures.
  • Ensure proper project management, focused on the timely design and proper implementation of Logistics Cluster support at the right costs and monitor and report throughout the entire life cycle.
  • Mainstream global themes and approaches into established Logistics Cluster practices.
  • Lead and facilitate discussion and agreement on the use of common standards and tools and promote awareness of/adherence to relevant policy guidelines, codes of conduct and examples of good practice.

 

Gaps and Needs Analysis (GNA) and prioritisation.

  • Work with organisations to continuously identify and assess logistics capacities, gaps, priorities and bottlenecks, including local market capacity, logistics infrastructure and the logistics needs of the humanitarian community, to inform the Logistics Cluster strategy and operations.
  • As needed, participate in inter-agency needs assessments to ensure that identified logistical needs, gaps and priorities consider the overall emergency context (are evidence-based), and vice versa.
  • Based on the identified common logistics gaps and needs, advise the Humanitarian Country Team on key operational priorities, issues, and challenges; and keep them informed of evolving needs.

 

Effective (inter-agency) coordination

  • Build, maintain and develop relationships and share information with WFP colleagues in the Country Office, Regional Bureau and relevant functions at HQ including colleagues of the Logistics Cluster Team.
  • Manage overall Logistics Cluster inter-agency engagement as per the IASC Principles of Partnership.
  • Ensure fluid and regular communication and coordination with all relevant stakeholders, including supply and logistics managers in national and international humanitarian organisations to continuously identify and prioritise logistics needs and adequate solutions to overcome bottlenecks, and ensure the delivery of humanitarian aid/relief.
  • Represent the Logistics Cluster and actively participate in inter-cluster operational coordination mechanisms and working groups, to enable coordinated efforts, systems and resources.
  • Develop a solid understanding of the partners and their activities, encouraging organisations to share their resources and information with the community for the benefit of the whole response.

 

Information management, monitoring and evaluation

  • Ensure the collection, analysis and dissemination of relevant logistics information, such as the Concept of Operations and Standard Operating Procedures (SOPs) ensuring they are regularly updated..
  • Identify trends and analyse likely future developments with associated risks and opportunities to provide a dynamic understanding of the evolving situation.
  • Liaise with relevant national authorities and organisations to collect and make available up-to-date information on administrative processes, customs, border control, and route access.
  • Develop and implement an evaluation approach, monitor and review activities (partner surveys / consultations, cluster coordination performance monitoring (CCPM)), and a plan to address results.
  • Ensure comprehensive mapping of partners (3W), including assets and infrastructure.

 

Preparedness and capacity building

  • Actively contribute to logistics coordination and information management preparedness and response training, workshops and simulations to build the capacity of all stakeholders.
  • Support the development and integration of preparedness and contingency planning for humanitarian logistics coordination into the National Disaster Management Organisation’s overall preparedness plan, including the effective integration of partners.
  • Design a Logistics Cluster exit strategy, support capacity building and preparedness of local actors or national disaster response organisations, and ensure proper transition from cluster- to locally-led coordination, using the Logistics Cluster preparedness approach where possible and appropriate.

 

Advocacy

  • With partners, identify key topics and messages to advance operations through advocacy, develop an advocacy strategy and plan, collaborate with allies and support implementation of the advocacy plan.
  • Encourage partner organisations to include common messages in their own advocacy activities.
  • Confidently present difficult and sensitive messages to senior leadership and influential stakeholders.

 

Resource management

  • Advise WFP’s Country Strategic Plan process (narrative and budget) and other internal / external project documents for implementation of cluster work (including logistics contingency and preparedness initiatives).
  • Support the identification and mobilisation of necessary resources (assets, personnel, funds) to implement cluster activities at country level, including drafting proposal documents and budgets.
  • Work with the WFP Country Office and the Logistics Cluster Team (Rome) to recruit the right staff profiles (initiate recruitment, define ToRs, advise on staff selection, onboarding), lead on skill development and workforce management.
  • Ensure that cluster funds are committed and spent in line with logistics coordination needs and approved plans, in accordance with WFP rules and regulations. Monitor country level funding status.

 

STANDARD MINIMUM REQUIREMENTS

 Education

A university degree in Supply Chain Management, International Business, International Relations, Crisis Management, Project Management, Business Administration or related field, or the equivalent combination of education and experience.

Experience

You have a minimum of eight years of progressive professional responsibility in international humanitarian project/programme/logistics implementation, with at least two years in a senior position.

Desired experience

  • Serving in a supervisory role.
  • Exposure to the IASC Cluster system, especially working for / with the Logistics Cluster at global or field level in emergency preparedness or response.
  • Working with national and international coordination systems.
  • Experience in humanitarian supply chain / logistics roles.
  • Experience working in roles with an inter-agency collaboration component.

Language 

  • A level C qualification (proficiency or mother tongue) in one of the UN languages (preferably English, French, Spanish or Arabic) is mandatory.
  • Good working knowledge in English is compulsory while working knowledge of another UN language (particularly French, Spanish, or Arabic) is an asset.

 

SKILLS AND ABILITIES

  • Ability and willingness to deploy at short notice to areas with potentially challenging environments for a duration of minimum 1 month is a strict requirement.  Ability to quickly adapt to and set up new operations, or to embed in ongoing activities as surge staff.
  • Leadership and decision-making skills, and the ability to develop a strategic vision and shared goals based on humanitarian principles, following a partnership and service mindset, demonstrating integrity, a result oriented and proactive engagement approach, and attention to gender and cultural sensitivities, promoting a climate of teamwork internally and externally, encouraging mutual learning.
  • Communication and interpersonal skills to establish and manage collaboration and coordination, including chairing or contributing to multilateral working groups, work across a diverse group of stakeholders (internally and externally), build/develop consensus and deliver joint outputs. Excellent listening and written and verbal communications skills.
  • Analytical skills, including the ability to analyse and evaluate data and translate it into meaningful information to facilitate decision making.
  • Demonstrated ability to work productively and meet tight deadlines in remote and high-pressure environments, focusing on solutions. Ability to motivate a team, maintain morale and achieving objectives in difficult circumstances. Project management skills including planning, timely execution, monitoring and controlling, and closure or transfer of activities.
  • Good knowledge of Microsoft Windows, Microsoft Office 365, especially Excel, Word and PowerPoint and other related software.

 

DESIRED KNOWLEDGE AND SKILLS

  • Understanding of stakeholders’ mandates, considerations, and requirements.
  • Ability to understand and anticipated information needs of stakeholder groups.
  • Understanding the international humanitarian response architecture, including key stakeholders, coordination mechanisms, Humanitarian Reform and humanitarian action, and international emergency response funding mechanisms

 

TERMS AND CONDITIONS

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience.

Please visit the following websites for detailed information on working with WFP:

http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.

 

DEADLINE FOR APPLICATIONS

Application deadline: 8 July 2024 (midnight Rome time)

 Please note

  1. Your CV must be submitted in English.
  2. You must submit a Cover letter in English with your application.

 

Women applicants and qualified applicants from developing countries are especially encouraged to apply.WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

 

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