Grant Management Manager

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Danish Refugee Council




Danish Refugee Council (DRC), and its safety unit, has had an operational presence in Nigeria since 2015. DRC Nigeria is the largest DRC country mission in the West Africa region and one of the largest DRC country missions globally. Currently, DRC delivers life-saving assistance and protection to vulnerable, conflict-affected populations including internally displaced persons, returnees and host communities in the areas of armed violence reduction, humanitarian mine action, livelihoods, nutrition and food security, protection, shelter and non-food items (NFI) and water, sanitation and hygiene (WASH) in 30+ Local Government Areas (LGAs) across Borno, Adamawa and Yobe states in northeast Nigeria.

The Grants Manager is a key position in the Quality Assurance Unit (QAU) to ensure the programme development and implementation is highly qualitative, based on evidence, and implemented according to the organization’s standards and donor rules. The Grants Manager is responsible for leading the Grants Unit and provides coordination and technical support to the Head of Programs (HoP) in fundraising, donor relations and engagement as well as coordination to the Regional Office (RO) and HQ counterparts. The Grants Manager also manages the Grants team. This role has a country focus and supports the implementation of the country fundraising strategy. The role provides institutionalized support and/or technical guidance to DRC Program Teams in donor compliance and Project Cycle Management.

Duties and Responsibilities

Programme Development and Fundraising

  • Under the supervision of the PDQM, contribute to the implementation of a Programme Funding Strategy and donor mapping for Nigeria programme with a particular focus on diversification of funding and donor retention.
  • In close collaboration with the Programme Development and Quality Manager (PDQM), ensure coordination with the relevant departments for submission of quality proposals, revisions and reports.
  • Liaise with donor representatives and coordinate donor visits to implementation sites, in support of the HoP.
  • In collaboration with MEAL/technical coordinators, support programme analysis for the annual country strategy review and periodic programme planning processes
  • In collaboration with MEAL/technical coordinators, ensure that project proposal development and donor reporting are informed by reliable organizational data and learning.

Grant Management/Compliance & Reporting

  • Develop and maintain up-to-date and in-depth knowledge of donor rules and government policies and build the capacity of implementing teams to ensure full compliance.
  • Ensure Kick off Meetings and Grants Opening Meetings, Grant Review Meetings are conducted regularly as per DRC guidelines and flag any discrepancies to HoP and SMT.
  • Review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding.
  • With support from PDQM and HoP, lead negotiations with donors for any programmatic/operational changes, as well as lead on the submission of any necessary documents.
  • Ensure proposal development and donor reporting processes by developing guidance, SoPs, and systems of ensuring ensure high-quality, donor-compliant submissions.
  • Be the country point of contact for DRC rules and regulations, donor reporting, Grants information management and grants management capacity-building efforts.
  • Work closely with the Finance department to ensure that the financial reports submitted to donors’ match with the narrative reports.

Grants Information Management

  • In collaboration with the Advocacy & Communication staff, support the senior management in evidence gathering for briefs for Fundraising and visibility purposes.
  • Develop strategy for and manage online Grants and processes including online trackers and filing system.
  • Ensure relevant user manuals for Grants information systems are in place and accessible to the team.
  • Ensure all grants are tracked and coordination with the RO and HQ.
  • Maintain continuity of macro analysis of Grants Portfolio and communicating needed actions to senior management especially on Funding situation, burn rate, upcoming opportunities.

External Communication and representation

  • Develop and validate necessary documentation, such as reports, presentations and organizational documentation, to share with donors and stakeholders.
  • Liaise with donors in the submission and follow up of agreements and reports.
  • Act as a focal point to facilitate any donor visits.
  • Participate in external coordination and fundraising related meetings as delegated by PDQM and/or HoP.

Team management

  • Daily management of the grants team, including allocating roles and responsibilities and providing training and technical guidance when required.
  • Responsible for recruitment, onboarding, setting the objective and managing performance of the grants team.



  • At least five years of professional experience in humanitarian emergency contexts with Program development/Grants responsibilities, preferable to have at least two years of experience at Grants Coordination level.
  • Knowledge and experience working with multiple sectors including protection, economic recovery, shelter & settlements, WASH, peacebuilding, mine action, etc.
  • Commitment to integrating gender, conflict sensitivity and accountability into programming.
  • Solid experience in project development and management including good skills in donor reporting, and compliance.
  • Extensive knowledge of UN, US and European institutional donors and their compliance requirements with proven experience of developing successful funding proposals.
  • Keen understanding of the complexities in Lebanon in or similar contexts.
  • Excellent communication and writing skills in English.
  • Strong cross-cultural communication skills and eager to work as part of a diverse team. Sensitive to interpersonal differences and a range of viewpoints.
  • Highly developed leadership abilities, including the ability to coach, motivate, grow, and support effective teams.
  • Exceptional advance planning and organizational skills. Able to effectively prioritize and follow multiple activities and deadlines simultaneously.
  • Analytical, strategic, and able to proactively develop solutions to complex challenges.
  • Flexible and innovative. Able to adapt plans and pivotal approaches in response to changes in context.





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