Grants Finance Officer

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International Center for Agriculture Research in the Dry Areas




Main responsibilities

For a set of grants assigned to her/him the Grant Finance Officer is expected to:

  • Support budget monitoring and expense utilization for assigned grants, by regularly monitoring the project budget and expenditure and providing advice on potential adjustments; regularly review compliance with agreement provisions and validity of outstanding commitments.
  • Prepare accurate and timely periodic reports and invoices to donors and other stakeholders for assigned grants.
  • Coordinate the budget development of assigned proposals by supporting the project leader in the development of a realistic and donor compliant budget for new research project proposals. Ensure that the proposal is properly costed and compliant with both the Full Cost Recovery Policy of ICARDA and the donor guidelines.
  • Facilitate the preparation and upload of the annual Plan of Work and Budget (POWB) and corresponding budget for the approved grant into the ERP. Prepare budget amendments as needed.
  • Support the financial management of sub-grants for assigned grants (due diligence, agreement, budgets, payments, financial reports, and audits).
  • Ensure quality of administrative actions for assigned grants e.g., purchase requisitions for capital assets.
  • Support grant management of assigned grants to ensure compliance and minimize financial risks and support the Project Leader in seeking amendments to the grants budget or adjustment of expenses as necessary.
  • Facilitate donor and other audits for assigned grants.
  • Any other task in agreement with the Supervisor and in particular, stand in for other Grant Finance Officers whenever necessary.


  • Education, qualifications, and experience
  • Essential qualifications and competencies
  • Bachelor’s degree in either Accountancy, Commerce, Business Administration.
  • At least 3 years’ experience in Project Financial Management obtained in a consulting firm, an international organization or international NGO, or similar multi-project work environment.
  • Accounting qualification – ACCA, CPA, CIA, CMA or equivalent.
  • Experience with project budget development and monitoring and project administration.
  • An effective and energetic team player, with excellent communication and interpersonal skills, able to work effectively in a multidisciplinary and multi-cultural environment.
  • Excellent command of the English language, both written and spoken.
  • Strong self-motivation and innovative skills.
  • Proficiency in relevant software packages (Microsoft Word, Excel, PowerPoint).
  • Experience in working on an ERP.

Desirable qualifications and competencies

  • Master’s degree in Business Administration or a certificate from Project Management.





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