HR Officer (Recruitment and Administration)

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  • Contract
  • Paris

OECD - Organisation for Economic Co-operation and Development


HR Officer (Recruitment and Administration)

  • Full-time
  • Grade: GA4

Company Description

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The International Energy Agency (IEA) is an intergovernmental organisation committed to advancing security of energy supply, economic growth and environmental sustainability through energy policy co-operation. The IEA operates as an autonomous body within the framework of the Organisation for Economic Co-operation and Development. The Agency recruits energy professionals from a wide range of backgrounds to work on global energy challenges.

The IEA seeks an HR Officer to support the Agency’s recruitment strategy and day to day staff administration.

The chosen candidate will be a part of the HR Team in the Office of Management and Administration (OMA) and will report to the HR Manager and work in close collaboration with the IEA’s Human Resources team, the Finance Unit and IEA managers and staff, as well as with OECD HRM teams.

 

Job Description

Main Responsibilities

Human Resource co-ordination

  • Advise managers and staff on operational HR procedures.
  • Support the IEA recruitment process for officials and temporary staff for the Agency.
  • Participate in the recruitment of trainees, temporary staff and Staff on Loan and liaise with HRM and BIPD to ensure timely and accurate processing through appropriate OECD systems.
  • Assist with staff-related actions (contracts, staff mobility, career development, teleworking arrangements, absences, follow up of probationary period reports, etc.).
  • Co-ordinate performance management exercises and assist in preparing annual People Review meetings for the Management Team and HR Business Partners.
  • Assist in the implementation of HR management reforms, as necessary.
  • Prepare and communicate information on policies, procedures and best practices.
  • Actively stay abreast of corporate HR management reforms, deadlines, guidelines and best practices.
  • Co-ordinate daily IEA HR operations, including weekly reporting and liaising with OECD HRM.
  • Develop and demonstrate a good knowledge and understanding of the OECD’s human resources management programmes, processes, procedures, policies and practices.

 

Personnel Data analysis and co-ordination

 

  • Analyse, oversee and co-ordinate the data produced by the HR Officers in the team
  • Analyse compensation and benefits packages and competitiveness of offers for candidates.
  • Maintain personnel management files and other files relating to recruitment and human resources.
  • Maintain contact with administrative representatives throughout the IEA’s Directorates and Divisions/Offices
  • Prepare staff financial commitments for recruitment and contract extensions. Update information as appropriate on the IEA Staff Plan.
  • Respond to internal and external queries on human resources reporting related and other administrative matters. 

Qualifications

Ideal candidate profile

Academic Background

  • Post-secondary education, with training in human resources management, personnel data management or equivalent experience in a similar role.

 

Professional Background

  • Confirmed experience working in a similar role in human resources management and/or personnel data analysis and management. Experience in an international environment would be an advantage.
  • Experience in project and workflow management in a complex, high-pressure environment.
  • Very good knowledge of the OECD staff and financial rules and regulations and their application would be an advantage.
  • Customer focus.
  • Ability to maintain strong attention to detail while meeting tight deadlines.

 

Tools:

  • Knowledge of the OECD’s administrative tools (Smartrecruiters, SAP HCM, SEM) or ability to acquire that knowledge quickly.

 

Languages

  • Fluency in the IEA’s official language (English) and knowledge of the other OECD language (French), with a commitment to reach a good working level.
  • Knowledge of other languages would be an asset.

 

Core Competencies

  • OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
  • There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.

To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies

Additional Information

Closing Date:

  • This vacancy will be filled as soon as possible, and applications should reach us no later than midnight 08 August 2024 (CEST)

 

Contract Duration

  • Two-year fixed term appointment, with the possibility of renewal.

 

What the OECD offers

  • Depending on level of experience, monthly salary starts at 4302 EUR, plus allowances based on eligibility, exempt of French income tax.
  • Click here to learn more about what we offer and why the OECD is a great place to work.
  • Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.

 

Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant.

 

Selection Process

For retained candidates, written tests/video-recorded interviews are foreseen mid/late-August and panel interviews are planned for late September.

 

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates [who are nationals of OECD member countries], irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.

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