ICT Administration / Training Support

Overview of position

• CTG is looking for a qualified staff whose experience matches the below TOR.

Role objectives

• Monitor physical inventory of stocked items on a regular basis to ensure accuracy of records & location of property.
• Issue Information Communication & Technology (ICT) assets & inventory as per the approved request & update the UN assets control database (UMOJA) accordingly.
• Evaluate & justify equipment requests on behalf of the section & authorize the issuance of equipment, supplies & spare parts.
• Prepare the scheduling of delivery of ICT equipment to users & coordinate the returns of FTS equipment to the warehouse.
• Ensure the smooth operation of the unit & that all requests have been addressed.
• Coordinate with the sections technical cells & Regional ICT Coordinators, to ensure adequate accountability of property.
• Coordinate with all FTS units Supervisors to ensure availability of equipment, spares & supplies to fulfil the mission’s mandate.
• Confirm correctness & accuracy of inventory, physical verifications, stock take & write off procedures.
• Support the annual physical inventory verification exercise by checking the accuracy of records & location of property.
• Recommend write off of assets & related equipment as & when necessary in a timely manner for assets beyond economical repair or past life expectancy.
• Ensure mission wide usage of the assets control database to track all FTS materialized assets.
• Research & retrieve statistical data from internal & external sources; prepare statistical charts, tables & reports.
• Enter records in the asset control database ensuring inventory records are up to date & accurate whilst maintaining the filing system to ensure safekeeping of all materials.
• Provide administrative & technical support in managing UN owned IT assets in the relevant assets control databases.
• Perform other duties as assigned.

Results / expected outputs:

• Ensure efficient & accurate inventory & asset control (issue vouchers, returns vouchers & hand over vouchers are updated in UMOJA in timely manner).
• To effective track, monitor & timely delivery of goods, supplies, equipment & other assets.
• Appropriate application of relevant policies, guidelines, procedures & processes.
• Establishment of effective working relationships with internal & external contacts at all levels.

Project reporting

This role reports to the line manager.

Key competencies

• Minimum of 5 years of progressive experience within the United Nations (UN) or other international organizations with national or international level is required.
• Solid experience in UMOJA or other ERP related to inventory management fields is desirable.
• Certificates in logistics & supply chain management, warehousing & inventory control, property management. supplemental certificates in UMOJA will be asset.
• Must be fluent in English & fluency in French is desirable.

Team management

This role has no team management responsibility.

Further information

• Qualified female candidates are encouraged to apply for this role.
• For this request, CTG is looking for international / expat candidates.