Individual Long-Term Agreement (LTA) for Supply and Logistics Consultant with UNICEF Pacific (24 months)

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UNICEF Global


UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.  

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.  

And we never give up.  

For every child, health. 

We operate in the Pacific, specifically in the Cook Islands, Fiji, Kiribati, Marshall Islands, Federated States of Micronesia, Nauru, Niue, Palau, Samoa, Solomon Islands, Tokelau, Tonga, Tuvalu, and Vanuatu. These 14 Pacific islands countries are home to 2.3 million people, including 1.2 million children and youth. They inhabit more than 660 islands and atolls that stretch across 17.2 million square kilometers of the Pacific Ocean. This area is comparable to the combined size of the United States of America and Canada. Kiribati, Marshall Islands, Federated States of Micronesia, Solomon Islands, and Tuvalu are classified as Fragile States according to World Bank/OECD criteria. 

All 14 Pacific Island countries and territories have ratified the UN Convention on the Rights of the Child. However, only a third are on track with reporting obligations. You can explore the different areas of our work at the link provided here: www.unicef.org/pacificislands

Background of Assignment:  

Several Pacific Island Countries, including Tonga, Kiribati, Fiji, Solomon Islands, Samoa, and Tuvalu, have

received funding to implement significant projects under UNICEF’s supervision. These projects include the Multiple Indicator Cluster Surveys (MICS) in Tonga and Kiribati, and the Solarization of Health Care Facilities (HCFs) in Fiji, Solomon Islands, Samoa, Kiribati, and Tuvalu. UNICEF also supports the local authorities in strengthening their logistics capacity, including the customs clearance process, to facilitate the supplies quickly reaching the beneficiaries.

UNICEF Pacific intends to establish Long-Term Agreement(s) with one or more individual consultants for a period of 24 months, with an option for renewal of an additional year in case of sustained need and satisfactory performance. The consultant(s) would support the above-mentioned projects by providing technical expertise in procurement and logistics to UNICEF and to government partners as further defined below, ensuring effective and efficient project execution.

This LTA is being established to serve the needs of all sections (Operations and Programme Sections) in UNICEF Pacific Multi-Country Office related particularly to Supply & Logistics services to meet the office’s efficiency objectives.

OBJECTIVE / SCOPE OF WORK 

This LTA aims to facilitate and expedite the process by which UNICEF Pacific will hire specialized technical support in executing necessary supply and logistics activities for UNICEF operations and programme projects, specifically in situations where ad-hoc technical capacity is required in order to ensure the success of the initiative. This applies in particular to projects where key supply and logistics related responsibilities are borne by supported Governments (such as under Procurement Services transactions), but the UNICEF assessment is that the capacity may not be sufficient. The consultant will work closely with, but not limited to, UNICEF’s Supply & Logistics, Social Policy, and Health & Nutrition teams, relevant ministries, departments, vendors, and local stakeholders to streamline project implementation activities and support UNICEF in providing impact and results on its programme and operations implementation

The consultant will undertake the following tasks for Procurement Services across the designated PIC region:

  • Procurement Planning: When necessary, the consultant is responsible for supporting Operations and Programme Sections in developing a detailed procurement plan, based on each assignment with the Implementing Partners, that aligns with the timelines and needs of the projects. This includes forecasting the requirements for goods and services, preparing procurement schedules, and ensuring that all procurement activities are conducted and executed in a timely manner.
  • Vendor Sourcing and Procurement Management: When necessary, the consultant is responsible for supporting Operations and Programme Sections to strengthen Implementing Partner’s Supply and Logistics activities in the preparation/revision of TORs, executing sourcing and solicitation methods to the supply market under the supervision and guidance of the Supply & Logistics Specialist, ensuring compliance with UNICEF’s procurement policies, standards and rules under the UNICEF policy and guidelines.
  • Logistical Coordination: Overseeing the logistics of project activities, arranging the best international freight modalities from/to PICs and others vendors locations, based on UNICEF Pacific logistics methods and under guidance and supervision of the Supply & Logistics Specialist, including the distribution of supplies to various project sites/implementing partners. This involves facilitating PICs’ in-country customs clearance with local authorities on behalf of UNICEF or in support of government partners for imported goods and coordinating the timely delivery of all items to their destination.
  • Risk Management: Identifying potential supply chain risks, such as mitigating delays, quality issues, or any type of vendor non-compliance, and implementing mitigation strategies. This also involves ensuring compliance with local regulations and international standards, and following UNICEF guidelines.
  • Stakeholder Coordination: The consultant collaborates with various stakeholders involved in the projects, including UNICEF staff members and PICs national partners. The consultant ensures that all the necessary stakeholders are informed about the supply and logistics status and any potential issues affecting the procurement and logistics schedule, quality, and/or operations and programme implementation effectiveness.
  • Reporting and Documentation: Maintaining comprehensive records of all procurement and logistics activities under the guidance of the Supply & Logistics Specialist or under the guidance of the assigned Programme cross-section supervision. The consultant is responsible for preparing regular reports detailing procurement status, logistics arrangements, inventory levels, and any challenges or deviations from the plan.

Please refer to the ToR (Download File TOR – Individual Long-Term Agreement (LTA) for Supply and Logistics Consultant.pdf) for further information on the deliverables and the timelines. 

GUIDANCE FOR APPLICANTS:  

Please submit a separate financial offer along with your application. The financial proposal should be a lump sum amount for all the deliverables and should show a break down for the following:

  • Daily fees – based on the deliverables in the Terms of Reference
  • Travel and DSA shouldn’t be considered in the fee as they will be considered on each PO/contract assignment (economy air ticket).
  • Living allowance for international consultants.
  • Miscellaneous- to cover visa, health insurance (including medical evacuation for international consultants), communications, and other costs.

To qualify as an advocate for every child you will have…  

 Education:   

  • Completion of secondary education is required, preferably supplemented by technical or university courses related to the job.

Knowledge/Skills Required

  • At least ten years of relevant work experience in Supply & Logistics in UN Agencies are required.
  • Substantial knowledge of standard and emergency logistics procedures and practices is required.
  • Ability to work in a team setting is essential.

Language:   

  • Fluency in oral and written English is required.

For every Child, you demonstrate…  

UNICEF’s values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).  

To view our competency framework, please visit  here. 

Remarks:

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. 

UNICEF offers reasonable accommodation for consultants with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment.  

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.  

Individuals engaged under a consultancy will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants. Consultants are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.  

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.  

Only shortlisted candidates will be contacted and advance to the next stage of the selection process for this consultancy.  

 

 

Advertised: 04 Jul 2024 Fiji Standard Time
Deadline: 17 Jul 2024 Fiji Standard Time

Apply now
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