Logistics Specialist (Fleet & Transport)

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FAO - Food and Agriculture Organization of the United Nations


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  • FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
  • Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
  • Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
  • FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination  
  • All selected candidates will undergo rigorous reference and background checks
  • All applications will be treated with the strictest confidentiality

Organizational Setting

FAO Afghanistan is investing across all 34 provinces, in resilience reinforcing actions that focus on protecting agriculture livelihoods and local ecosystems, boosting local production of nutritious foods and cash-incomes, and safeguarding critical agriculture sectoral development gains achieved over the past couple of decades through revitalizing rural markets and economy. In 2024-2026, FAO will continue to implement emergency and longer-term, resilience-building projects and programmes in the context of the UN Strategic Framework for Afghanistan (UNSFA) and the Humanitarian Needs and Response Plan.

Reporting Lines

The incumbent will work under the overall supervision of the FAO Representative (FAOR) in Afghanistan. S/he will work under the direct supervision of the Supply Chain / Logistics Specialist. The Supply Chain / Logistics Specialist will be responsible for all day-to-day supervision, technical guidance and the performance evaluation.

Technical Focus

The Logistics Specialist (Fleet and Transport) will be responsible for overseeing all aspects of fleet management and transportation operations for UNFAO in Afghanistan. The main objective is to ensure the timely and cost-effective movement of personnel, goods, and equipment, while maintaining compliance with UNFAO policies and procedures.

Tasks and responsibilities

Fleet Management\:

• Develop and implement a comprehensive vehicle maintenance, repair, and service plan in close collaboration with regional teams and the driver coordinator.
• Coordinate with relevant staff to obtain budget and activity codes for fleet maintenance, repair, and general service and fuel supply.
• Coordinate with relevant staff to raise PRs for fleet maintenance, repair, service, and fuel procurement.
• Coordinate with the procurement department to ensure the timely issuance of POs related to fleet maintenance, repair, service, and fuel.
• Monitor and maintain accurate records of all fleet-related activities, including vehicle maintenance schedules, repairs, and services.
• Collaborate closely with the driver coordinator to facilitate the procurement, allocation, and disposal of fleet assets in line with UNFAO guidelines and procedures.
• Identify opportunities for cost-saving measures and efficiency improvements in fleet operations.
• Provide technical guidance and support to drivers and other staff involved in fleet management activities.
• Work in close collaboration with the driver coordinator to provide reports on fleet performance, including key performance indicators (KPIs), and offer recommendations for improvement in maintenance, services, and repair LTAs.
• Collaborate closely with the driver coordinator to source vehicle spare parts, services, and repair solutions.
• Collaborate closely with the driver coordinator to develop and implement training programs for drivers, aimed at enhancing their skills, knowledge, and adherence to safety regulations.
• Identify and mitigate potential risks and challenges associated with fleet operation and take corrective actions.
• Conduct field missions to provide support to field staff on fleet management.
• Develop technical specifications and standard operating procedures (SOPs) for fleet management.
• Follow up on payments related to maintenance, repair, services, and fuel with the finance department.
• Perform other related duties as required.

Transport Management\:

• Ensure effective coordination with internal stakeholders, including program managers, procurement officers, and administrative staff, to meet transportation requirements.
• Prepare the transportation plan for all FAO commodities on a weekly basis;
• Coordinate with relevant staff to obtain budget and activity codes for transportation-related expenses;
• Coordinate with relevant staff to raise PRs for transportation needs;
• Coordinate with the procurement department to ensure timely issuance of POs related to goods transportation services;
• Coordinate the movement of goods and equipment with regional colleagues and escalate contract violation to concerned Logistics in charge overseeing contract management to ensure timely resolution;
• Collaborate with the program unit and other stakeholders to assess transportation requirements and develop transportation plans to support project activities;
• Coordinate with transportation service providers, ensuring their compliance with UNFAO requirements and standards;
• Participate in developing and implementing emergency response plans and procedures related to transportation and logistics;
• Monitor and analyse transportation costs, identify cost-saving opportunities, and provide recommendations for optimization;
• Prepare and maintain accurate records and reports related to transportation activities, including delivery plans for commodities;
• Represent UNFAO in meetings and coordination forums related to transport operations when required;
• Stay updated on national transportation regulations and UNFAO policies, and ensure compliance with all relevant rules and regulations;
• Monitor and evaluate the performance of transportation service providers, including conducting periodic performance reviews and audits;
• Follow up on payments of transportation suppliers with the finance department;
• Identify and mitigate potential risks and challenges associated with transport operation;

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Advanced University (Master) degree or University (Bachelor) degree in a relevant subject such as Logistics, Business Administration, Supply Chain Management, or a closely related field.
• For an Advanced University degree, a minimum of four (4) years of relevant subject such as Logistics, Business Administration, Supply Chain Management, or a closely related field.
• For University degree a minimum of six (6) years of relevant subject such as Logistics, Business Administration, Supply Chain Management, or a closely related field.
• Working knowledge (level C) of English and the local languages (Pashto and/or Dari);
• National of Afghanistan.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Extensive experience in fleet management.
• Extensive experience in transport and freight forwarding
• Experience in contract execution and conflicts management
• Capacity to work with partners and find practical solutions with a short deadline;
• Strong data analysis and record-keeping skills
• Good command of computers, MS Office, and knowledge of supply chains systems
• Familiarity with humanitarian organizations is desirable.

ADDITIONAL INFORMATION

  • FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
  • Applications received after the closing date will not be accepted
  • Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
  • For additional employment opportunities visit the FAO employment website\: http\://www.fao.org/employment/home/en/
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp

FAO IS A NON-SMOKING ENVIRONMENT

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