PI Africa (PIA) Regional Programmes Coordinator

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  • Contract
  • Kenya

Protection International


Do you have experience in programmes Coordination? Are you able to interact and coordinate with different stakeholder? Are you keen to make a difference and support an international organisation that works closely with human rights defenders around the world to protect their right to defend human rights?

If yes, this call for a PI Programmes Coordinator might be for you!! Please feel free to apply or forward this call to someone you know who may fit the profile. We’ll be pleased to hear from you and explore our fit!

Job Title: PI Africa (PIA) Regional Programmes Coordinator

Location: Nairobi, Kenya,

Duration: 1-year, full-time (40 hours) renewable

Starting date: as soon as possible

Line manager: PIA Hub Director

Technical Referent: Head of Programmes Coordinator

Team management: No

About Protection International

Protection International (PI) is an International NGO that contributes to the improvement of the protection of human rights defenders (HRDs) throughout the world. PI provides tools to develop HRDs’ capacities to manage their own security as their struggle against impunity and work in favour of human rights and democracy in their respective countries or regions. PI seeks to contribute to a situation where HRDs are recognised as legitimate actors for social change and to an environment where they can exercise their right to defend universally accepted human rights.

PI has its global office in Brussels, and primarily works where protection of HRDs is needed. PI has long-term presence in several countries of Africa, Asia and Latin America.

Protection International Africa (PIA) is registered as a legal entity in Kenya and is recognised as a ‘non-government organisation’. PIA is the regional hub for all Protection International’s work in Africa, with the office in Nairobi hosting the hub as well as the Kenya office, otherwise referred to as Protection International Africa in Kenya (PIA-Kenya/PIA-K). Additionally, PIA has direct engagement with the PI Country Office in DRC, a focal point in Tanzania and projects across the African Region in East Africa, West Africa, Central Africa and Southern Africa.

PIA’s objective is to increase the agency of human rights defenders (HRDs) and contribute to creation of safe spaces for HRDs to continue advocating for the promotion and protection of HRDs’ rights to defend human rights. This objective is achieved through capacity building in physical and digital security; monitoring, documentation and reporting of human rights violations; national, regional, and international advocacy; emergency response to human rights defenders at risk and network strengthening.

Further information about Protection International is available at www.protectioninternational.org.

General Objective of the post

With a view to ensuring the regional hub’s financial resilience and sustainability, the PIA Regional Programmes Coordinator, will cover the whole spectrum of programme development and management which includes programme cohesion, fundraising and donor relations, and resource mobilisation. The Regional Programmes Coordinator has the remit to secure and sustain existing and future funding streams, maintain donor relations, and identify potential new funders. The Regional Programmes Coordinator will supervise the development of project applications, monitor programme cohesion and ensure that donor requirements are complied with (achievement of grant commitments and deliverables), and ensure high quality reporting. S/he will work with the PI Africa Regional Director (ARD) and the Communications Officer in capturing stories, writing content for external messaging, and featuring our impacts both internally and externally.

The PIA Programme Coordinator will think strategically, be bold and confident in representing the organisation to potential funders/donors/supporters, be creative and ambitious in designing and developing materials and documents to promote and deliver messages. S/he is under the direct supervision of the PI Africa Regional Director, with a dotted line to the Head of Programmes Coordination.

PIA Regional Programmes Coordinator is under the direct supervision of the PI ARD with technical dotted line to the Global Team Programme Coordinator.

Duties & Responsibilities

Resource Mobilization and Fundraising

  • Develop a robust three-to-five-year PIA Financial Resilience and Sustainability Strategy (FRSS) aligned with PI’s Global Strategy Framework (GSF), the PIA Annual Work Programme (AWP), and the PI FRSS;
  • Research and develop analysis (follow the money) based on a mapping of funding prospects and donor landscape in the different regions of Africa. Traditional and non-traditional sources of funding should be included (institutional donors, foundations, private companies, others);
  • In line with the GSF and AWP, in coordination with the ARD and the PI Global Team Programme Coordination Unit, develop high quality concept notes and proposals for major donors identified; and
  • Ensure that all the resource mobilization and fundraising activities are conducted in adherence with best practice and ethical considerations.

Donor Relations and Reporting

  • Develop and maintain strategic partnerships and donor relations to resource and fund our GSF in Africa and AWP.
  • Source a pipeline of potential individuals, corporates, foundations, donors through systematic prospecting activities, ensuring that prospects are in line with PI’s fundraising ethical guidelines.
  • Ensure our accountability to our partners and donors with timely and high-quality reporting to donors and any required grant amendments.
  • Develop and maintain our donor database, compile and track donor communications and requirements, monitor the implementation of commitments and deliverables; and Ensure information and knowledge regarding donor contractual obligations is shared with relevant colleagues, and support compliance.

Programmes Coordination

  • Provide high level recommendations to the PI ARD in programme cohesion, alignment and delivery of the GSF and AWP.
  • Capture learnings and impacts on the ground and coordinate with the Advocacy Officer, the Communications Officer on salient stories relevant for advocacy and external messaging.
  • Proactively pursue relevant networking opportunities and take the lead in coordination of various forums where PIA is a key actor to establish meaningful relationships.
  • Support management to oversee the complexities of donor requirements working closely with the finance and programmes team.
  • Work together with relevant PI staff and external partner organisations to maximise joint fundraising and public awareness activities.

Job Requirements

Education

  • Have extensive knowledge and proven success in fund raising of at least 5 years.
  • University degree in law, human rights, political science, social sciences, project management, or related field.
  • A Fundraising Diploma or professional qualification is advantageous but will not outweigh experience

Experience

  • Preparation of reports and conducting presentations on key issues by formulating positions, articulating options concisely, and making and defending recommendations.
  • A track record of successfully meeting and exceeding targets on fundraising efforts
  • Knowledge of key donor requirements, including EU and bilateral governments
  • Demonstrated networking experience to build the current ongoing relations
  • Experience of developing and managing strong partnerships, particularly with Trusts, Foundations and Major Donors.
  • Experience developing successful fundraising applications
  • Demonstrated ability to establish priorities and to plan, coordinate, implement and review work processes and plans.
  • Excellent written skills, proven ability to write and speak concisely and clearly and communicate effectively in English. French would be a strong plus.
  • Ability to work with minimal supervision but able to take direction
  • Ability to develop and defend donor proposals
  • Ability to form good working relationships with different branches of PI.
  • Ability to prepare reports and conduct presentations on key issues by formulating positions, articulating options concisely, and making and defending recommendations.
  • Experience in a multi-cultural and/or international work environment.

Knowledge and Skills

  • Highly organised/time management
  • Knowledge and understanding of statutory, trust and institutional fundraising, including research source and funding criteria
  • Knowledge on Fundraising Regulator guidelines
  • Advanced skills in computer productivity applications (Word, Excel, PowerPoint, and Outlook)
  • Enthusiastic, self-starter who can work autonomously, under pressure, in decentralized teams, and think outside the box
  • Demonstrated capacity to orally communicate clearly and effectively to a wide range of – expert and non-expert audiences
  • Advanced communication skills.
  • Analytical skills
  • Proven teamwork skills.
  • Diplomacy and extensive capacities to deal with challenges and situations of conflict constructively,
  • Ability to work under pressure
  • Ability to build the capacities of staff on resource mobilization and partnership management

Languages

  • Fluently spoken and written English
  • Good command of Swahili
  • Other languages: Good knowledge of French is an asset

What we offer

  • The possibility to gain first-hand experience and knowledge on strategies to support human rights defenders and grassroots movements globally.
  • An open, friendly, and multicultural work environment.
  • A great deal of respect for autonomy, flexibility, room for creativity, innovation, and learning.
  • A people focused and collaborative way of working both within the unit and with other teams.
  • Opportunity to visit offices worldwide and projects on the ground.

How to apply

If you meet the above skills requirements and are interested in applying for this position, please:

  • Send your CV and cover letter without a photo, in English, 17th July 2024 to [email protected], mentioning “PIA Programmes Coordinator” in the subject line. Please indicate in your cover letter whether you are in need of a work permit in order to work in Belgium.
  • Include your name in the file name of your application documents, e.g. Mary_Smith_CV.docx.
  • Submit names and contact details of two references together with your application. Do not attach any certificates or references at this stage of the recruitment process.

Applications will be reviewed on a rolling basis and the position will remain posted until a qualified candidate is selected. We will announce extension of deadlines when needed. We thank all candidates for their interest, and we will aim to send feedback as much as we can, however, with the high volume of responses and our internal capacities, we extend our apologies in advance if we are only able to contact short-listed candidates.

Protection International is an equal opportunity employer. The organization shall not discriminate and will proactively apply affirmative action principles against discrimination in advertisements for employment, recruitment, and other conditions of employment, preventing discrimination against any job applicant or employee on the basis of race, colour, gender, national origin, age, religion, creed, disability, sexual orientation, gender identity or expression.

PI works towards feminist leadership and abide by the principles of inclusion, diversity, and equality. We, therefore, encourage female applicants, people of colour, people with disabilities, and non-binary and genderqueer people to apply.

Adhering to Protection International means to comply with our Code of Conduct & Ethics, Anti-Corruption Policy, Conflict of Interest Policy, Whistleblowing Policy, Child Safeguarding Policy, Security Policy, Conflict of Interest Policy, Policy for Protection from Harassment, Abuse, Exploitation & Discrimination.

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