Procurement Officer

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United Nations Department of Operational Support


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Description

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This position is located in the Transportation & Life Support Service, Procurement Division, Office of Supply Chain Management (OSCM), Department of Operational Support (DOS). The Department of Operational Support was established to provide operational advisory services to operating entities across the Secretariat, including other departments, offices away- from headquarters, field missions, and regional commissions. The Office of Supply Chain Management encompasses the Logistics Division, the Procurement Division, the Uniformed Capabilities Support Division, Global Service Center, Aviation Safety Section and the Enabling and Outreach Service. The mandate of the Procurement Division is to provide responsive, effective, and quality expert procurement services and business advice to United Nations (UN) Headquarters, field missions, and other UN organizations, while achieving best value for money, ensuring a competitive, fair and transparent process in accordance with established regulations, rules and procedures. The incumbent is the Team Leader of the Aviation Team and reports to the Chief of the Aviation Transportation & Logistics Section.

Responsibilities

Within delegated authority, the Procurement Officer may be responsible for the following duties:

  • Serves as a senior procurement and contracting expert with responsibility for the world-wide procurement of aviation services with highly complex (technically and legally) contracts and procurement activities; may lead procurement work for a segment of a central program.
  • Provides technical advice on procurement activities to officials of substantive units during all phases of the procurement cycle.
  • Analyzes and evaluates procurement requests and ensures appropriateness of technical specifications.
  • Develops and prepares highly complex contracts for procurement of non-routine and highly complex aviation services including rotary wing, fixed wing and airborne Intelligence, Surveillance and Reconnaissance (ISR) services; issues international tender invitations; evaluates responses to tender, and makes recommendations for finalization of purchases and award of contracts; signs procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official.
  • Develops new tactical approaches to contracts, as well as new methods for their application, based on market research.
  • Contributes to development of institutional procurement policies and procedures; develops standards and criteria for the evaluation of goods, services, supplier capacity, etc.
  • Maintains under constant examination the aviation industry; evaluates the capacities and performance of aviation vendors.
  • Establishes approaches for negotiations and conducts or coordinates all phases of negotiations with all concerned parties, including the negotiation of disputes arising from contracts.
  • May carry out consultancy missions to the field.
  • Provides direction and guidance to more junior staff.

Education

  • Advanced university degree (Master’s degree or equivalent degree) in business administration, public administration, commerce, engineering, law or a related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

  • Professional certification in supply chain such as Chartered Institute of Purchasing and Supply certification (CIPS Level 4) or equivalent is required.

Work Experience

  • A minimum of seven years of progressively responsible experience in procurement, contract management, contract administration or logistics and supply chain management or related area is required.
  • A minimum of two consecutive years of experience in conducting international tender exercises to award contracts for procurement in the area of commercial air transportation services is required.
  • Experience managing procurement teams for complex international procurement within the UN Common System or similar international organizations is desirable.
  • Experience in public sector procurement or related administrative processes and procedures is desirable.
  • Experience working with Enterprise Resource Planning (ERP) systems such as SAP or similar system and/or working with e-tendering systems such as Ariba or similar system is desirable.
  • Experience working in procurement process and procedures in support of a field operation (inclusive of peacekeeping operations, special political missions, agencies funds and programmes), or other similar international organization is desirable.
  • Experience in sourcing, cleaning and preparing data, selection and developing visualization/metrics in procurement, and/or supply chain management is desirable.

Languages

  • English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

Source: https://careers.un.org/jobSearchDescription/232918?language=en

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