Global Action to End Smoking, Inc.
Position description
The Program Associate (PA) of Global Action will be a key member of the small Program team, supporting all aspects of GA’s grantmaking strategy and oversight of GA’s global grants portfolio. The PA will be involved in GA’s grants process, including the application and reporting cycles. Other key responsibilities will include drafting grant summaries, supporting external relationships, and coordinating meetings and events. The Program Associate will require strong organizational, analytical, and communication skills; the ability to manage multiple priorities; and effectiveness working both independently and collaboratively in a small team.
Key Responsibilities
• Process and review grant applications and quarterly reporting materials and prepare well-written summaries that include salient information.
• Access information from the online grants management system and convert it into useful reports.
• Maintain accurate grant files, deliverable tracking documentation; ensure knowledge relating to grant activity is accurately captured and shared on a timely basis.
• Manage dashboard and reports to track progress towards strategy goals.
• Serve as a point of contact for grantees and develop and maintain positive relationships.
• Collaborate with the Senior Director, Communications to create and routinely update digital content regarding GA’s grantees, including for the website and the Annual Report.
• Assist with planning and logistics, including preparing and coordinating documents and
presentations for board and committee meetings.
• Other tasks and responsibilities as may be assigned.
Qualifications
• Bachelor’s degree required, Master’s degree in a health or scientific discipline preferred (such as public health, behavioral science, health communications, chemistry, or biology).
• Minimum of three years of relevant experience, such as in public health, program management, research administration, or human subjects research required; tobacco control experience a strong plus.
• Strong writing skills and experience.
• Strong communication and analytical skills, including the ability to collect, review, synthesize, and present information and findings in a clear and concise manner.
• Experience in grantmaking, including but not limited to, evaluation of grant requests and the progress of technical performance to assess impact preferred.
• Experience working with institutions in low- and middle-income countries preferred.
• Strong proficiency with the use of software platforms and a high degree of comfort with multiple technology applications, including Excel, Word, PowerPoint, and databases.
Characteristics and Attributes
• A passion for Global Action’s mission.
• Detail-oriented and accurate with solid quantitative and analytical skills.
• Strong organizational skills, with the ability to establish plans, juggle conflicting priorities, and meet deadlines.
• Excellent interpersonal skills, collaborative style, and a strong sense of teamwork.
• Strong emotional and situational intelligence.
• Technological proficiency to manage grants and payments software, create presentations, and support effective communications.
• Humility, flexibility, creativity, curiosity, and a high level of integrity.
Additional Information
This position is fully remote, although occasional trips to New York City (approximately 4 trips per year) will be required for meeting with the team and other meetings.
Application instructions
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