Programme Finance Assistant

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United Nations Development Programme


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Description

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Under the overall guidance and supervision of the Operations Manager or other direct supervisor, the Programme Finance Assistant provides financial services to ensure high quality, accuracy, and consistency of work. The Programme Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.

The Programme Finance Assistant works in close collaboration with the Programme, Operations, and project teams in the Country Office (CO) and staff in UNDP HQ, Regional Hub and GSSC to exchange information and ensure consistent service delivery.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Key Duties and Accountabilities

Provide support for the administration and implementation of programme, finance, and operations strategies. 

  • Ensure full compliance with UNDP Programme and Operations Policies and Procedures (POPP) on financial recording and reporting system.
  • Compile data for internal and external audits, and follow-up on audit recommendations. 
  • Provide input for preparation of cost sharing, trust fund and other agreements; and follow up on contributions within the CO resource mobilization efforts. Track and prepare spreadsheets on mobilized resources. 

 Provide effective support to administration of budgets and functioning of the optimal cost-recovery system 

  • Provide information for formulation of work plans, budgets, and proposals on implementation arrangements and execution modalities.
  • Support implementation of effective internal controls, and proper functioning of a client-oriented financial resources management system.
  • Research and retrieve/extract statistical data from internal and external sources; prepare statistical charts and tables; assist in preparing or provide input to financial reports including donor reports. 
  • Follow up on deadlines, commitments made, and actions taken; and coordinate collection and submission of the reports to head of unit. 
  • Process cost-recovery bills in ERP for the services provided; support elaboration and implementation of the revenue tracking system; and follow up on cost recovery.
  • Follows up on POs receipt accruals
  • Support in the HACT Audits for NIM projects, and spot checks findings 

Provide accounting and administrative support to the Programme Finance Unit

  • Assist in preparation and ensure proper control of supporting documents for payments. Process PO and non-PO invoices for development projects. 
  • Take timely corrective actions on erroneous data in ERP.
  • Maintain the filing system.

Ensure facilitation of knowledge building and knowledge sharing in the CO 

  • Participate in the organization of training for the office staff on programme, finance and operations related issues.
  • Synthesize lessons learned and best practices in programme finance.
  • Provide sound contributions to knowledge networks and communities of practice. 

Requirements:

Education:

  • Secondary education with specialized certification in accounting and/or finance. A university degree in Finance or Accounting is desirable. Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.
  • Candidates with accountancy certification from an internationally accredited institute of accountancy will have a distinct advantage. Candidates without certification but relevant experience must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.

Experience, Knowledge, and Skills:

  • 5 years (with high school diploma) or 2 years (with bachelor’s degree) of progressively responsible finance and accounting experience at the national or international level is required.
  • Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets and web-based management systems such as ERP financials and database packages.
  • Knowledge of IPSAS and/or IFRS is desired.

Language Requirements:

  • Fluency in the UN language of the duty station is required
  • Fluency in the national language of the duty station is required for local staff

Source:https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/job/17968

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