Programme Funding Manager

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6 Min Read
  • Contract
  • Ukraine


Role & Responsibilities

Medair arrived in Ukraine at the end of February 2022 and provides multi-sector relief programme in life-saving health, WASH, shelter/infrastructure, NFI/CVA, protection and mental health and psychosocial services across different locations in Ukraine (West, North, North East and Eastern Regions).

Project Overview

The Programme Funding Manager (PFM) is responsible for the development of project proposals and report writing, supporting the Country Director with donor relationship management, and researching new funding opportunities. The PFM manages grant information using Medair systems, and participates in the spiritual life of the team.

Workplace & Working conditions

Based in Kyiv with frequent travels to other base locations.

Starting Date / Initial Contract Details

July 2024, for 12 months

Key Activity Areas

Donor Relations Management

  • Responsible for developing and writing project proposals and reports in collaboration with relevant PMs and support Teams.
  • Manage existing and new donor relationships in collaboration with the Country Director.
  • Maintain an up-to-date analysis of institutional donors, the humanitarian context, and funding opportunities.
  • Convene the Proposal Development working group in response to Calls for Proposals (CD, PC, DCD, FM, LM, PMs, MEAL, Comms, GSO Advisor, etc.) to plan Medair’s response.
  • Understand, share and explain donor guidelines for proposal and report development to project teams. Represent Medair at meetings, as required.


  • Communicate with partners to request meetings to raise awareness about Medair.
  • Develop and maintain good relations with the in-country representatives of current and potential funding partners.
  • Clearly communicate project report due dates, deadlines, and other information are required.
  • Line manage the Communications Officer in order to provide an accurate programme information for internal and external communication materials.
  • Ensure that all Medair staff have appropriate access to the proposal and report documentation.

Programme Management

  • Assist in the development of the country strategy.
  • Support the Country Director, Project Coordinators, and Project Managers to develop new project ideas.
  • Proactively spend time with project teams to gain detailed understanding of the projects, changes and new developments.

Grant Management & Development

  • Manage the Project Reporting Schedule to ensure that deadlines are met.
  • Responsible for in-country project management entries and updates in Portfolio or Medair system.
  • Liaise with the Deputy Country Director, Project Coordinators, Project Managers, and GSO staff as appropriate to coordinate the submission of narrative and financial reports.
  • Maintain document storage systems in an efficient and organized manner to ensure easy retrieval of project documents.

Financial Management

  • Collaborate with the Project Coordinators, Finance Manager and Project Managers, to monitor project budgets and expenditures.

Quality Management

  • Work collaboratively with PMs and the MEAL team to ensure that project implementation is aligned with institutional donor guidelines, Medair policies, and in accordance with international standards, e.g., Sphere, the Core Humanitarian Standards, etc.
  • Work collaboratively with PMs and the MEAL team to ensure that lessons learned from monitoring and evaluation of activities is incorporated into project planning and implementation.

Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.


  • University degree in Management, Development Studies, Business Administration or relevant field.
  • Fluent spoken and written English.


  • At least 1 years’ experience in an overseas environment.
  • An understanding of the humanitarian sector.
  • Experience in coordinating with donors and government officials.
  • Excellent interpersonal, communication and networking skills.
  • Excellent organisational skills. Strong writing skills.
  • Strong budgeting and financial reporting skills.
  • Good knowledge of Humanitarian principles, Sphere and Core Humanitarian Standard.
  • Team player. Problem solver, dynamic and mature.

All new deploying international staff to Medair’s country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence.

How to apply

a) Medair organizational values

b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices.

c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Application Process

To apply, go to this vacancy on our Medair Page.

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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