Programme Operations Officer

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World Health Organization


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Description

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The Budget and Finance Unit (BFU) under the Department of Director of Administration and Finance (DAF), is responsible for the management of the Organization’s financial accounting and reporting, treasury management, financial integrity, systems, policies and procedures, and compliance. BFU also coordinates with planning, award management, partnerships and financial oversight bodies such as external and Internal Audit (IOS), Independent Expert Oversight Committee (IEOAC) and Contract Review Committee (CRC). BFU works also closely with other units of the Office of Director of Administration and Finance providing support to the Regional Office and offices of the WHO Representatives in the eleven Member Countries of the South-East Asia Region to enable the work of the Region and, at the same time ensures, fulfilment of its obligations towards Member Countries and donors in respect of efficient management of financial resources in a transparent manner, ensuring accountability and compliance with rules, regulations and procedures.

Dutis:

Under close collaboration with the Assistant Budget and Finance Officer and overall supervision of the Budget and Finance Officer, the incumbent will: 

Coordinate within the BFU team as well as the WCOs:

  • To prepare for and conduct the post facto assurance activities in SEAR; prepare the reports and propose/monitor follow-up actions.
  • Coordinate the development of country-level risk-based frameworks and ratings
  • Engagement of external parties (TPM) to conduct assurance activities in WCOs, where deemed necessary
  • Support the Global Assurance Hub in performing Country risk assessments and propose regional assurance plan based on risk assessments for both spot checking of POs and field country missions in consultation with BFO/SEARO as well as the SEAR Country offices.
  • Support South-East Asia Region Country Offices to perform Implementing partner capacity assessment in line with guidance from GAH/FNM.
  • To perform spot checks of POs and participate in the assurance mission to WCOs asper planned regional assurance activities, especially where residual risk is high.
  • With guidance from the ABFO and BFO, regular communication with the HQ Global Assurance hub on the Regional Assurance findings and recommendations.
  • Overview of the Finance team monitoring the DFC/GLOA advances as well as clearance of DFC/GLOA receipts received in GSM as well as follow-up with the WCOs to minimize the number of overdue DFCs/GLOAs.
  • Review any other committal documents and expenditure data under SEAR Workplans to ensure compliance with WHO’s financial rules and regulations. Review proposals received for BFOs clearance and DAF’s approval, including submission to CRCs and GRC within the agreed SLA.
  • Coordinate with the Budget and Finance Assurance team to facilitate day-to-day compliance issues/workflows received for BFO and DAF’s review, including the Contract Review Committee reviews.
  • Provide regular updates to the Assistant Budget and Finance Officer (ABFO)/ Budget and Finance Officer (BFO) for reporting to the Senior Management.
  • To provide support to ABFO and BFO on compliance matters, quality assurance and Country support functions.
  • To review the findings recorded by the Compliance team members for in-depth review of imprest returns and finalize the reports for BFO’s review. To highlight systemic issues that are common and suggest approaches to strengthen these areas
  • Perform any other duties, as assigned within the field of competence.

Required Qualifications:

Education:

Essential:

  • University degree in commerce, finance, business administration or related field

Experience:

Essential:

  • At least one year of progressive experience in finance and accounting area.

Skills:

  • Knowledge of principles of accountancy and its application for quick and accurate computation of information from the financial database;
  • Thorough knowledge of WHO financial rules and regulations, manual provisions, WHO’s awards end to end financial procedures and guidelines;
  • To interpret financial rules and regulations and develop standard procedures;
  • To establish and maintain effective working relationships with people of different national and cultural backgrounds;
  • Excellent written and oral communication/drafting skills,
  • Ability to supervise staff and manage teams.

Language Skills:

Essential:

  • Excellent knowledge of written and spoken English and local language.

Source: https://careers.who.int/careersection/ex/jobdetail.ftl?job=2404787

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