Project Management Support – Senior Associate

NAT
NAT
11 Min Read

United Nations Interim Force in Lebanon (UNIFIL)


JOB DESCRIPTION

 

  • Full compliance with UNOPS rules and regulations of project management, financial processes, financial records and reports and audit follow up, human resources management, procurement processes; implementation of the effective internal control framework,
  • Support of all aspects of project implementation and service delivery in full compliance with UNOPS rules and regulations; monitoring of progress for all projects agreements under his/her responsibility, anticipating operational and budgetary issues and taking pre-emptive action.
  • Support in the provision of operational, budgetary and financial guidance to project personnel
  • Initiation of procurement of goods or services by requesting quotations or proposals, examining cost estimates, evaluating cost effectiveness and compliance with provisions contained in the UNOPS Procurement Manual and related guidelines. Active follow-up from procurement award to contract issuance and management
  • Support in verification of accuracy of transactions and completeness of documentation
  • Initiation of action and certification for approval at the higher level as may be required. Monitoring of expenditures, regularly informing supervisor and clients of budget status and any need to reallocate resources to meet objectives
  • Responsible for preparation of project budgets, including budget revisions in consultation with Finance Team, regular analysis and reporting on the budget situation; monitoring of expenditures against budget allotments and reporting on variances;
  • Tracking, maintenance and reporting of assets and non-expendable property and equipment and ensure that physical verification of assets and equipment is performed on a regular schedule, and that any discrepancies are fully investigated and resolved;
  • Monitor project expenditure and liaise closely with Finance to ensure all necessary budget functions are performed and funds are utilized in time
  • Routinely monitoring of financial reports in oneUNOPS for unusual activities, transactions, and investigation of anomalies or unusual transactions related to the project;
  • Support the recruitment, training, supervision, management and deployment of international and national personnel in liaison with HR at various levels to projects
  • Ensure that requisitions are created according to projects’ requirements within the budget line limits in liaison with the Logistics & Procurement Units
  • Liaising with the Procurement Unit for purchase orders, contracts, and payment requests
  • The clearance of payment requests prior to submission to Finance Unit;
  • Where required provide support to Project Manager in the preparation of work plans project documents, project proposals.
  • Provide reporting and information on project status and lead the project closure process.
  • Maintenance of accurate data and information to facilitate monitoring and evaluation of project and service activities, and to institutionalize and disseminate knowledge
  • Any other duties as assigned

 

 

a. Education

  • Advanced University Degree (Masters Equivalent) is required,
  • A first-level university degree or high school diploma in combination with qualifying experience may be accepted in lieu of the advanced university degree.
  • Professional certification in accounting is an asset.
NB: Please add/Upload proof of studies (Diplomas, Bachelor, certification, etc..) mentioned in your GPRS profile when submitting your application.

b. Work Experience

  • Between 1 and 7 years (depending on level of education)of continuous experience in the administrative and financial project support
  • Knowledge of UNOPS ERP is an asset
  • Knowledge of the regulations and policies of the UNOPS is an asset

Language Skills

  • Fluency in oral and written French and English is required.

 

 

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

 

 

Under the guidance and supervision of the Project Management Support – Senior Officer, the Project Management Support – Senior Associate will be responsible for providing support in budget planning, preparation, allocation and monitoring to ensure the availability and effective/optimum utilization of Project Funds. Work will be in accordance with UNOPS Haiti Operational Hub financial resources and to the project plans and approved allocations, and in compliance with UNOPS Financial Rules and Regulations.

The Project Management Support – Senior Associate job is home-based, but you need to live in the North America or Caribbean Region to apply

 

 

UNOPS has been working in Haiti for 18 years with the Haitian Government, other United Nations agencies and international organizations to support them in project management, procurement and logistics services. UNOPS also provides communication and governance support, as well as technical expertise in engineering and infrastructure for the implementation of projects that have a positive impact on the lives of Haitians. Over the past few years, the operation center in Haiti has mainly implemented major infrastructure projects (roads, schools, energy), health-related procurement such as medical equipment and ambulances, and management support to the government.

 

  1. Contract Type,Local Individual Contractor Agreement
  2. Contract level, ICS-7, LICA -7/ Local ICA Support
  3. Contract duration, open-ended(subject to satisfactory performance and budget availability)
Regular/Monthly: This is a regular monthly contract that requires ongoing services for the duration of the contract, with payments made at the end of each month.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

 

  • Please note that UNOPS does not accept unsolicited resumes.
  • Applications received after the closing date will not be considered.
  • Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
  • UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
  • Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
  • We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
  • For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
  • All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
  • It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

 


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