Project Operations Assistant

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Description

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The Project Operations Assistant reports directly to the ECTAD National Project Coordinator in coordination with Assistant FAO Representative for Programme.

Providing support in projects under ECTAD in administration and project implementation are the main responsibilities ensuring coherence with FAO’s policy in finance and operations.

Responsibilities

The Project Operations Assistant shall perform the following tasks:

•  Provide support in the preparation, monitoring and compliance of Letters of Agreement (LoA), and other agreed works and deliverables, by partners;
• Support the implementation and monitoring of One Health project operations related to cash and non-cash activities and other areas of FAO’s mandate;
•  Assist the team in the timely delivery of operations in line with project work plans and provide suggestions to overcome any potential bottlenecks;
• Provide support to the monitoring, evaluation, and learning of the programme.
• Participate in the development of project work plans and subsequent activities’ implementation in consultation with relevant FAO personnel, partners and stakeholders, including government counterparts;
•  Prepare HR plans based on existing and fore-coming project documents and monitor relevant resource allocations and expenditures;
•  Liaise with the Project Team, the Administrative Unit and support the Programme Unit of the FAO office in the Philippines on relevant issues related to programme implementation (i.e. budget preparation and/or revision, financial control, human resources management, travel/logistics operations, missions, procurement, and operational backstopping to the field);
•  Provide assistance in the use of relevant FAO systems-based tools in project management; including the generation of Transaction Listing and Financial Statements in collaboration with the Project Administrative and Finance Assistant.
•   Ensure quality review of the Purchase Requisitions prepared by the Project Administrative and Finance Assistant (including project code used and specifications).
•  Maintain close coordination with the FAOPH Procurement Unit to monitor progress and ensure prompt delivery of procurement transactions;
• With support from the Project Administrative and Finance Assistant, coordinate and support missions from the FAO Offices, donors, governments, and other partners;
• Participate in project monitoring by maintaining current registers and controlling tools on the status of projects at various stages;
• Assist in preparing minutes of meetings, presentation materials, and project reports;
• Carry out any other relevant duties within his/her technical competence as may be requested by the FAO Representative.

Minimum Requirements :   

• University degree in Business Administration, Agribusiness Management or other related disciplines; 
• At least three (3) years of relevant and progressive experience in project management and operations
• National of the Philippines
• Working knowledge (level C) of English and Filipino;

Technical/Functional Skills:

•  Ability to work under pressure and adapt to an evolving and complex humanitarian context and within multidisciplinary and different cultural background teams;
• Excellent written and oral communication skills in English and Tagalog; 
•  General knowledge and skills in the use of standard software, such as MS Office (Word, Excel, Power Point);
• Experience in ERP (Oracle, SAP, etc.) is an advantage.

Source: https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2402842

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