Project Procurement Analyst

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UNDP - United Nations Development Programme


 
Background
 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP Office in Turkmenistan has health programme that includes projects funded by the Global Fund and the Government of Turkmenistan (GoT). Total funding for health projects implemented by UNDP Turkmenistan for period 2023-2026 is about $163 million. In May 2024 the Ministry of Health and Medical Industry of Turkmenistan (MoHMI) and UNDP have signed a project for procurement of health products for the control of infectious diseases in 2024-2025. 

Health and non-health procurement comprises substantial part of the MoHMI funded projects. To implement procurement activities under newly signed Project, UNDP Turkmenistan is looking for Procurement Analyst who will provide support in execution of procurement activities, ensuring compliance with organizational policies and optimizing the procurement process for efficiency, transparency, integrity and cost-effectiveness. Additionally, this role will extend support to other ongoing health projects, ensuring consistency and best practices across the board. 

Procurement Analyst will work under the supervision of Project Specialist and in coordination with programme and operations colleagues of the health portfolio and the national counterparts. Procurement Analyst will work with the UNDP Country Office, Global Procurement Unit (GPU), Health Implementation Support Team (HIST), national stakeholders and other involved parties. 

 
Duties and Responsibilities

Under the direction and supervision of the Project Specialist, the Procurement Analyst is responsible for the following functions:

Ensures efficient implementation of procurement and supply management activities through:

  • Implementation of procurement activities in a full compliance with UN/UNDP rules, regulations, policies and strategies;
  • Development and update of annual procurement action plans, with clear timelines for each step of the procurement cycle;
  • Work closely with the programme team to conduct cost analysis, market research and effective ways to deliver medicines and health products in the country in the most transparent and efficient ways;
  • Establishment and implementation proper monitoring system and control of procurement processes including organization and conduct of RFQs, ITBs or RFPs, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations, and particularly with regard to Quality Assurance for health products;
  • Support with drafting Terms of Reference (TOR)/technical specifications/Statement of Work (SOW) according to UNDP regulations, required evaluation criteria and scoring and provision of procurement related inputs before clearance by the Procurement Unit of the Country Office (CO); 
  • Review and clearance of documents related to Micro-purchase Canvass procedure;
  • Taking the lead on developing a strategy for appropriate integration of UNDP procurement activities towards strengthening of MoHMI capacity and provision support and guidance to all stakeholders in procurement at all stages of the procurement cycle where appropriate.

Organizes procurement processes:

  • Liaises with the UNDP programme staff, donor and GPU/HIST procurement specialists, and national counterparts to develop clear and generic specifications and/or terms of reference;
  • Implements procurement processes including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, risk assessment in full compliance with UNDP rules and regulations;
  • Coordinates with Admin & Logistics Assistant for handover of the concluded procurement cases for further planning of receipt and distribution;
  • Liaises with the National Centre for Registration of Medicines regarding the updated list of documents required for registration of the medicines; leads on the submission of product dossiers for the medicines procured by the programme; 
  • Maintains electronic and hardcopy files and records to ensure proper accountability;
  • Ensures follow up on PSM-related audit recommendations;
  • Development of procurement related reports to UNDP CO, the national counterparts and/or donor organizations.

Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:

  • Providing procurement related guidance to the Project team, in close cooperation with CO Procurement Unit.
  • Synthesis of lessons learnt and best practices in PSM area;
  • Sound contribution to knowledge networks and communities of practice;
  • Contribution to the production and publication of public information materials;
  • Provision inputs and innovative ideas on new opportunities, demands and/or e-technologies, ensuring promotion and implementation of sustainable health criteria in public procurement;

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.

Institutional Arrangement 

The Procurement Analyst will work under the guidance and direct supervision of the Project Specialist and Health Program Specialist and in close collaboration with the UNDP CO team.

Competencies
 
Core competencies:
  • Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
  • Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
  • Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
  • Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
  • Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
  • Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
  • Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross Functional and Technical competencies:

  • Business management – Risk Management         

    • Ability to identify and organize action around mitigating and proactively managing risks. 
  • Business direction and strategy – Effective Decision Making         

    • Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources. 
  • Business direction and strategy – Entrepreneurial Thinking          

    • Ability to create clarity around UNDP Value proposition to beneficiaries and partners and to develop service offers responding to client needs based on UNDP’s organizational priorities and mandate.
  • Procurement – Contract management

    • Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.
  • Procurement- Supplier/relationship management Governance  

    • Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.
  • Procurement- Data management            

    • Knowledge of processing, storing, and validating procurement data. 
  • Business Development- Knowledge Generation 

    • Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.
       
Required Skills and Experience
 
Education:
  • Master’s degree (or equivalent) in Procurement, Logistics, Business Administration, Public Administration, Economics, Finance, Social Sciences or related field is required, OR 
  • A Bachelor’s degree in the areas mentioned above, in combination with additional two years of qualifying experience, will be given due consideration in lieu of the Master’s degree.
  • CIPS level 3 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.
Experience:
  • Up to 2 years (with Master’s degree) or minimum 2 years (with Bachelor’s degree) of progressively responsible administrative, procurement or supply management experience is required at the national or international level.

Languages:

  • Fluency in English, Russian, Turkmen is required.

Required skills:

  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems, experience in handling of web-based management systems. 

Desired skills:

  • Experience in health procurement or health supply management in a public or private organization will be an asset.
  • Experience in working or liaising with a UN Agency or International Organization in the field of procurement will be an asset.
  • Experience in working with UN procurement systems/procedures will be an asset.
  • Experience and knowledge of public procurement principles will be an asset.

The following documents shall be required from the applicants:

  • Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
  • A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
  • Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as  reports, presentations, publications, campaigns or other materials.

 

Disclaimer

Applicant information about UNDP rosters
 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
 
Non-discrimination
 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

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