Workshop Foreman (1 position)

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  • Contract
  • Kenya

Peace Winds Japan

Location of activity: Dadaab, Garissa County

Duration: 6 Months (July 2024-December 2024)

Direct supervisor: Workshop Officer

About Peace Winds Japan

Peace Winds Japan (PWJ) is a Japanese Non-Governmental Organization established in 1996. PWJ has been providing humanitarian and development assistance for people affected by forced displacement and natural disasters in more than 20 countries in the world.

PWJ launched its mission in Kenya in 2012 and has been implementing projects funded by UN agencies and the government of Japan in shelter, WASH, food security, livelihood and logistics support to improve health and living environments of refugees and host populations while promoting peaceful coexistence and self-reliance among the people affected by natural or human made disasters in and adjacent of Dadaab refugee complex, Kakuma refugee camp and Kalobeyei Integrated Settlement.

PWJ is a UNHCR partner responsible for WASH, warehouse management, motor vehicle service unit, centralized fleet and Shelter for Dadaab Refugee Operations.

Purpose of the position

The Workshop Foreman will be responsible for general preventive maintenance and repairs of all vehicles and other assets booked into the Workshop. He will carry out all major repairs; diagnosis, overhaul engines, transmissions, differentials, and other mechanical systems on heavy trucks and equipment and adhere to standard operating procedures. The Workshop Foreman is the Lead Technician and shall assist the Workshop Officer in the day-to-day planning of fleet repair and maintenance. The incumbent ensures that repairs are performed correctly and efficiently and that the service department maintains a consistently high level of customer satisfaction.

Roles and Responsibilities

General Maintenance, Servicing and Repair of all vehicles and other Assets

  • Carry out Auto-mechanical preventive maintenance and repair of heavy vehicles, plant and equipment including; 4WD vehicles, heavy trucks, buses, tractors and backhoe loaders.
  • Carry out overhaul of engines, transmissions, differentials, hydraulic pumps, and repair electro-mechanical components and air brakes systems.
  • Retrieve, repair and rescue broken down vehicles in the field and provide defects reports.
  • Interpret instructions, technical manuals, illustrations, specifications, diagrams, schematics and other guides in conducting repairs and modifications.
  • Carry out diagnosis of vehicles while consistently following the six-step diagnostic process.

Quality Control

  • Take responsibility for approved spares by ensuring proper parts are fitted, high quality of work is maintained for intended purpose.
  • Inspects vehicles and equipment and generates spare parts list for requisition processing.
  • Ensure that lubricants and other liquid solutions are only the right quantity and quality.
  • Ensure Technicians report on job cards, repair work, spares replaced and time taken during repairs for records and confirm that repairs are charged out correctly.
  • Maintains high-quality service repairs and minimizes comebacks. Conducts periodic spot checks of completed jobs for thoroughness and quality.
  • Road tests vehicles to quality-check work performed.
  • Assists the Parts Technician in identifying quality of spares, and secure used spares to avoid refurbishing during repairs.
  • Establishes and maintains customer follow-up programs to confirm satisfaction with the service experience.

Workshop Safety, Procedures & Regulations

  • Ensure proper usage and responsibility of assigned workshop tools and equipment, proper safe keeping, clean tools & equipment and good workshop housekeeping practices.
  • Ensure compliance with all applicable standards, Policies (OSH), and SOPs including; safety procedures and the maintenance of well arranged, clean work areas.
  • Ensure workshop safety rules and procedures are followed including the use of the right tools and equipment for the right job.
  • Will ensure working under safe conditions and to avoid risk causing injury to him and other Technicians as well as damage to tools and equipment.
  • Ensures segregation and disposal of workshop wastes in line with the environmental regulations – NEMA.
  • Understands and ensures compliance with manufacturer warranty & policy procedures.

General Tasks

  • General maintenance and repairs of all Vehicles and Equipment and other assets.
  • Carry out all major repairs; diagnosis, overhaul engines, gearboxes, transmissions, differentials, and other mechanical components in line with manufacturer’s manual.
  • Attend weekly department meetings and keep meeting minutes.
  • Follow up on Individual Operating Plan to accomplish work objectives and activities timely.
  • Assists Technicians in developing their skills, and encourages innovativeness.
  • Coach and conduct regular performance reviews for Workshop Assistants**.**
  • Assists in generation of spare parts projection list with necessary adjustments.
  • May be required to carry out routine checks on standby compound generators and assist in starting/stopping, monitoring performance and refueling.
  • Perform and carry out other duties as may be assigned by the Supervisor.



  • Diploma in Mechanical Engineering (Automotive option) & Driving License class BCE.
  • Relevant experience in motor vehicle repairs, generators, plant and equipment.
  • Demonstrated multi-skilling in heavy vehicle mechanics & spare parts management.
  • Computer literacy and data processing (Word, Excel, email and Internet).

Professional experience

  • Demonstrated experience of at least 8 years in repair and maintenance of heavy vehicles and equipment, especially Isuzu trucks/buses of which 5 years must be in INGO.
  • Good troubleshooting and problem-solving skills.
  • Demonstrated multi-skilling in Auto-mechanics, Mechatronics, welding & fabrication.
  • Automotive Shop Foreman – Certificates, Licenses, Registrations, Automotive Service Excellence (ASE) Certifications.

Other knowledge, additional competences

  • Sensitivity in handling and disposing of documents which may be important.
  • Ability to communicate effectively in English/Kiswahili and generate reports.
  • Reliability, Honesty, Innovativeness and good organizational skills.
  • Commitment to and understanding of PWJ Vision, Mission and Values.

How to apply

This position is based in Dadaab and Fafi sub counties in Garissa County, Kenya.

We are looking to recruit national candidates only. Interested and qualified candidates are invited to send a cover letter (1 page) and resume (2 pages) as one pdf document no later than 3rd July, 2024 to: [email protected] In your cover letter please reflect on your motivation for taking this post.

N/B Indicate the position you are applying for in the subject of the email and Expected Gross Salary. Due to the urgency of filling this position, shortlisting and interviews will be conducted on a rolling basis.

Only shortlisted candidates will be contacted.

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