Associate Director, Contracts

9 Min Read

International AIDS Vaccine Initiative

Associate Director, Contracts 2

Position description

As an organization whose mission is to translate science into global public health impact, working on vaccines and therapeutics, IAVI has a vaccine policy which states that subject to applicable law, we require all U.S. and Puerto Rico based employees to be vaccinated for COVID-19, unless they have an approved medical or religious exemption or accommodation. We are committed to supporting our employees during this process as we work to ensure a safe and healthy work environment.

Position Description

Job Title:             Associate Director, Contracts

Location:            New York, NY Preferred; US-Remote considered

Reports to:         Executive Director, Grants, Contracts & Compliance (GC&C)

Position Summary:

Are you an experienced contracts leader who’s eager to utilize your expertise in a mission-driven organization? 

IAVI is seeking an Associate Director, Contracts who supports the Executive Director, GC&C and is responsible for managing the contracts function within the GC&C team. The Associate Director will manage procurement planning activities, drafting, negotiation, finalization, and life cycle management through close-out of all required sub-awards and contracts in compliance with IAVI Funder Requirements. The Associate Director will lead and manage a collaborative successful Contracts Team.

Key Responsibilities:

  • Manage and supervise the Contracts Team including day to day supervision and leadership and responsibility for the entire Contracts portfolio.
  • Manage Contracts Team and Contracts Portfolio as follows:
  • Manage the overall Procurement Policy and Processes at IAVI.
  • Work closely with the Project Teams and the Legal Team on understanding, planning and supporting all contracting needs across the organization.
  • Working with the Contract Specialists manage procurement planning across all Cost Centers at IAVI to ensure the timely processing of all contracts.
  • Support proposal development as it relates to subcontractor proposal submissions within the proposal development. This includes reviewing subcontractor RFPs, subcontractor proposals, selection justification, cost and price analysis and subcontractor due diligence documentation.
  • Draft subcontract and sub-award funder flow down provisions as needed.
  • Prepare and draft contracts, grants, subawards, and other agreements. Work closely with Contract Specialists on agreements in their portfolio.
  • Negotiate acceptable terms and conditions, including required provisions from IAVI’s funders.
  • Perform all necessary pre-award due diligence in compliance with IAVI Policies and Funder Compliance Requirements. Seek funder approvals as needed, coordinating with grant and project managers as appropriate.
  • Support activities of the Finance & Administration staff in the areas of fiscal management, audit, and financial and compliance reporting for all government contracts and agreements.
  • Provide ongoing training to IAVI staff worldwide on matters related to procurements and contracts processing and the administration of contracts and sub-awards.
  • Manage IAVI’s contract’s database, ContractCentral, and train staff and Contract Specialists on it use as needed.
  • Manage Contracts Team workload including hiring, training and onboarding contract staff as needed to ensure team is fully staffed and well established to manage portfolio of contracts.
  • Working with Executive Director, GC&C ensure that IAVI sub-award and subcontractor due diligence, post award management and monitoring, and procurement policies remain up to date and in compliance with funder requirements.
  • Support the Executive Director, GC&C in ad hoc projects as required.



Experience and Skills:

  • B.A./B.S. degree required; advanced degree and continuing education in compliance and agreement/contract management desirable.
  • Minimum of years of 7 experience in contract management is required.
  • Prior direct people management experience is required.
  • Procurement/Contract Management, contract negotiation experience and knowledge of funders rules and regulations including USG funders (USAID, NIH) and Foundations and Other Funders (BMGF, CEPI) is required.
  • Excellent communication skills, including written and oral communication.
  • Strong organizational and time management skills.
  • Ability to perform well in a complex work environment and address numerous simultaneous requests effectively.
  • Demonstrated ability to deliver high-quality, accurate work within tight deadlines.
  • Ability to work independently as well as function as a team leader and team player.
  • Proficiency in MS Office.

Organizational Overview:

IAVI is a nonprofit scientific research organization dedicated to addressing urgent, unmet global health challenges including HIV and tuberculosis. Our mission is to translate scientific discoveries into affordable, globally accessible public health solutions. Through scientific and clinical research in Africa, India, Europe, and the U.S., IAVI is pioneering the development of biomedical innovations designed for broad global access. We develop vaccines and antibodies in and for the developing world and seek to accelerate their introduction in low-income countries. IAVI programs and partnerships are grounded in the regions of the world where the disease burden is the greatest, and our approach emphasizes sustainability. Our network of clinical research center partners in Africa and India helps strengthen in-country research capacity and supports the training and education of the next generation of scientists. The global impact of our science includes fundamental contributions to understanding the biology of HIV infection, which IAVI and others are applying toward advancing vaccine science and immunology. IAVI accelerates scientific discovery and development by fostering unique collaborations among academia, industry, local communities, governments, and funders to explore new and better ways to address public health threats that disproportionately affect people living in poverty. Our global reach, including a clinical research network in five countries in sub-Saharan Africa and in India, has allowed us to make fundamental contributions to understanding the epidemiology, transmission, virology, and immunology of HIV. This work played a key role in facilitating the design of promising HIV vaccine candidates, as well as the discovery of broadly neutralizing antibodies that are now being advanced as promising approaches for HIV prevention. Our integrated capabilities in vaccine and antibody discovery, development, and clinical research take advantage of bio-pharmaceutical industry expertise to accelerate the development and testing of prevention methods for HIV and other diseases. Through the Product Development Center, we support external researchers with technical and scientific expertise to accelerate the development of their own products. 


  • Dedication to the Mission: We are committed to the translation of scientific discoveries into affordable, globally accessible public health solutions. 
  • Innovative Evolution: We are committed to solving complex problems in creative and innovative ways, learning from our mistakes and successes and never giving up 
  • Integrity: We are committed to meeting the highest ethical and professional standards in everything we do and to taking responsibility for our actions to earn respect 
  • Collaboration: We are committed to embracing diversity, the power of global teamwork and the belief that by working as one we can make a difference

Disclaimer: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship. IAVI is an equal opportunity employer and applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. 


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