Grants Officer (100%) Middle East and North Africa Programme

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ICJ - International Court of Justice


Job location: Tunis

Beirut would also be considered for those with existing right to work in Lebanon.

Target start date: as soon as possible

The International Commission of Jurists (ICJ) is a worldwide organization of judges and lawyers united in affirming international law and rule of law principles that advance human rights. Its strategic goals for 2021-2025 are: (1) to develop, defend, and strengthen international institutions, instruments, and standards on rule of law and human rights; (2) to improve domestic implementation of, and compliance with, international law and standards; (3) to bolster the effectiveness and independence of judges and lawyers; and (4) to improve access to justice for all and accountability. With its Headquarters based in Geneva, Switzerland, ICJ has a presence in Africa, Latin America, Asia & the Pacific, Europe & Central Asia, and the Middle East.

The ICJ is seeking to recruit a proactive and flexible Grants Officer to provide guidance, advice, and support to ICJ’s MENA programmes in relation to grants management and to ensure compliance with ICJ’s donor and internal requirements.

The ideal candidate has at least five years of experience in project coordination, grant management and support to programme development, is familiar with bilateral donor reporting requirements and has a demonstrated experience working with partner organisations on reporting and compliance.

MAIN TASKS AND RESPONSIBILITIES

Grant follow-up

  • Maintains grant tracker and reporting calendar
  • Supports programme manager and legal team with development of proposals, including proposal budgets; develops proposal submission checklists
  • Supports risk and security assessments as required
  • Drafts donor specific grant compliance checklist in coordination with ICJ’s Grants Management and Compliance Officer, supports team with resolving compliance queries
  • Completes project registration form and budget codes list when new grants are signed, ensures grant folders are up to date.
  • Drafts consultancy contracts and terms of reference, with input from other team members where relevant
  • Uploads publications and press releases to ICJ website, updates mail chimp, when Advocacy Officer is not available

Partnerships processes

  • Responsible for quality sub-award management, including sub-award start-up, sub-award implementation monitoring, capacity sharing and appropriate sub-award close-out.
  • Contribute to pre award due diligence processes, including coordinating risk assessments and partners’ monitoring plans;
  • Drafts MoUs and agreements for partner sub-awards, with input from legal team, finance, PM and ICJ Grants Management and Compliance Officer;
  • Supervises the implementation of partners’ monitoring plans, in coordination with the legal team, PM and FO; provides technical support and guidance to teams and partners as needed, and address any partnership-related issues or challenges
  • Maintains schedule of payments and fund requests due from donors and pending to partners.

M&E and reporting

  • Coordinates narrative reporting inputs and produces narrative reports for review by programme manager;
  • Draft and compiles inputs to ICJ global annual reporting (aligned with results-based management system), with support from programme manager and relevant members of legal team
  • Draft report inputs for MENA Director for Executive Committee reporting
  • Facilitates legal teams with M&E data collection and PM with preparation of M&E reports to comply with donors and the ICJ’s internal reporting requirements
  • Supports the coordination of overall programme monitoring and evaluation with the programme manager, including through maintaining the participant database and tracker and publication log

Human Resources

  • Supporting human resource aspects for the MENA Programme including recruitment and respect for organizational policies and guidelines;

Finance and administration

  • Supports PM and finance officer in developing expenditure forecasts
  • Maintains schedule of payments and fund requests due from donors;
  • Manages preferred supplier contracts, follows up with vendors for invoices
  • Supports identification and tracking of underspending
  • Supports finance officer with coordination of project audits
  • Handles team IT queries and purchases, acts as focal point with SWORD
  • Supports other management, logistical and grant related tasks as needed

QUALIFICATIONS

The successful candidate will have:

  • At least five years of project coordination, grant management and support to programme development;
  • Developed experience of financial and narrative donor reporting as well as budget and log frame drafting;
  • Demonstrated report-writing experience;
  • Experience in monitoring and evaluation;
  • Familiarity with bilateral donor reporting and other compliance requirements;
  • Demonstrated experience working with local partners, implementing partner due diligence processes and monitoring.
  • Fluency in English and Arabic.
  • Proficient in MS Office suite, strong Excel skills;
  • Experience with web content management systems desirable.

Other competencies

  • Excellent communication skills (written and oral): sensitivity to and responsiveness to all partners and project staff;
  • Ability to manage multiple tasks and to adjust priorities flexibly in response to external events;
  • Excellent interpersonal skills and ability to work with a multi- cultural/national team;
  • Willingness to travel in the MENA region;
  • Demonstrated commitment to human rights.

Interested applicants should provide all materials outlined below to [email protected] by Thursday 16 May 2024, midnight Central European Time (CET).

• A CV (maximum 2 pages);

• A cover letter (maximum 1 page);

• The names and contact information of at least two recent references.

Please include “Grants Officer MENA” in the subject line of the application e-mail. The ICJ shall not be liable for not opening proposals that are submitted with a different subject.

Please appreciate that due to the volume of applications, only short-listed candidates will be contacted.

The ICJ is committed to the principle of equal employment opportunity and value a diverse workforce. The ICJ’s policy is to practice a fair and non-discriminatory recruitment and selection procedure and to strive for and maintain international and multi-cultural personnel.

Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

ICJ staff must adhere to its Code of Ethics which states that discrimination, bullying and harassment in any form will not be tolerated, nor sexual harassment, violence or assault in any form. The ICJ conducts systematic reference checks to confirm the absence of such misconduct during previous employments.

ACCESSIBILITY NOTICE: Applicants with disabilities who require reasonable accommodation throughout the recruitment process may send their requests through an email to [email protected], or call +41 229 793 833.

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