Procurement Assistant

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United Nations Development Programme


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Description

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UNDP is striving to ensure its procurement function and practices are an integral part of UNDP’s competitive advantage as a development partner of choice. This requires placing more attention on strategically integrating procurement at the project design stage, stimulating innovation in specifications and technologies, and adopting more sustainable production and consumption practices that align with UNDPs sustainable development goals. Sustainable procurement means making sure products, services, and purchases are as sustainable as possible with the lowest environmental impact and most positive social results. In implementing UNDP strategic procurement priorities, Country offices will strive to use flexible methods for high-value/low-risk and timely delivery that meet the needs of its clients and key stakeholders.

Duties and Responsibilities

Implement sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money

  • Ensure full compliance of procurement activities with UNDP rules, regulations, policies and strategies. 
  • Provide inputs to mapping CO procurement business processes in consultation with direct supervisor and office management.

Support procurement processes for CO, projects, and other UN Agencies.

  • Provide inputs for preparation of procurement plans for the country office and projects.
  • Support preparation of RFQ, ITB or RFP documents, and receive and conduct preliminary evaluation of quotations, bids or proposals. 
  • Prepare Purchase Orders and contracts in and outside of e-procurement, prepare recurring purchase orders for contracting services, create vendors and buyer profiles in e-procurement; and maintain the filing system in the Procurement unit. 
  • Prepare submissions for internal procurement review committees (CAP, RACP and ACP).

Contribute to implementation of sourcing strategies to find best values in the marketplace.

  • Update rosters of suppliers.

Support procurement knowledge building and knowledge sharing in CO.

  • Participate in procurement training for operations and project staff.
  • Make sound contributions to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization

Required Skills and Experience

Education:

  • Secondary education is required 
  • A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but it is not a requirement.
  • CIPS level 2 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.

Experience:

  • Minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) of relevant experience at the national or international level in public sector procurement management.
  • Experience in sourcing, solicitation, tender evaluation, award of contracts/purchase order, and contract administration and management.
  • Experience in conducting different procurement methos such as micro-purchasing, Request for Quotation, Invitation to Bid and Request for proposal.
  • Experience in the use of computers, office software (MS Word, Excel, etc.), database packages, and web- based management systems such as ERP. 

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/job/17898

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