Procurement Assistant, GS-5, Immunization Technology Center, UNICEF Supply Division, Copenhagen, #18769

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UNICEF Global


UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.
UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, commitment

The position is located in the Cold Chain Unit (CCU) within the Immunization Technology Centre (ITC) in Supply Division. The Unit comprises of commercial and technical functions that are jointly responsible for procurement of cold chain equipment (vaccine refrigerators, cold boxes, vaccine carriers, temperature monitoring devices and walk-in cold rooms and freezer rooms) in support to UNICEF’s programmatic goals and objectives globally. This post is located within commercial function and entails for planning and implementation of timely procurement actions compliant to the UNICEF Rules and Regulations. The work includes supply sourcing by conducting tenders, establishment and maintenance of Long-Term Arrangements (LTA) with suppliers, issuance of Cost Estimates and Purchase Orders, establishing Service Contracts for installation of the equipment, monitoring suppliers’ performance and expediting of the orders.

How can you make a difference?

Under the supervision of the Contracts Specialist, the Procurement Assistant is responsible for assistance for a segment of products. Providing effective services to country programs and Procurement Services clients, ensuring accurate and timely processing of Requisitions and requests up to the completion and closure of the order, with the overall goal of meeting the needs and requirements of the customers.

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.
UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, commitment

The position is located in the Cold Chain Unit (CCU) within the Immunization Technology Centre (ITC) in Supply Division. The Unit comprises of commercial and technical functions that are jointly responsible for procurement of cold chain equipment (vaccine refrigerators, cold boxes, vaccine carriers, temperature monitoring devices and walk-in cold rooms and freezer rooms) in support to UNICEF’s programmatic goals and objectives globally. This post is located within commercial function and entails for planning and implementation of timely procurement actions compliant to the UNICEF Rules and Regulations. The work includes supply sourcing by conducting tenders, establishment and maintenance of Long-Term Arrangements (LTA) with suppliers, issuance of Cost Estimates and Purchase Orders, establishing Service Contracts for installation of the equipment, monitoring suppliers’ performance and expediting of the orders.

How can you make a difference?

Under the supervision of the Contracts Specialist, the Procurement Assistant is responsible for assistance for a segment of products. Providing effective services to country programs and Procurement Services clients, ensuring accurate and timely processing of Requisitions and requests up to the completion and closure of the order, with the overall goal of meeting the needs and requirements of the customers.   

  1. Reviews, evaluates, and analyse as necessary the incoming supply requisitions and requests to ensure quality and adequacy of information, specifications, appropriateness of requests, quantities, shipment, delivery dates, and budgets.
  2. In collaboration with the concerned partners prepare and draft price and Cost Estimates for the PS transaction including freight.
  3. Reviews material specifications and requirements with customers, countries, the technical counterparts and Quality Assurance Centre to ensure completeness and appropriateness. Ensures that customers’ claims/complaints are processed in collaboration with Shipping and Quality Assurance Centre.
  4. Prepares sales orders, monitor and follows up on progress of sales orders to ensure that commitments entered into are met.
  5. Drafts, prepares, and provides advice as applicable to the international tender invitations. Assists with preparation of CRC submittals. Drafts and prepares Purchase Orders and Service Contracts for the installation of equipment. Assists with and prepares Long-Term Agreements and Direct Order Arrangements.
  6. Monitors the status of Country Office programme and procurement service orders and center specific KPIs. Pro-actively follows up on placed orders and deliveries with all parties concerned in order to ensure timely and safe delivery of goods.  Transmits all relevant information to customer including changes to planned deliveries, to facilitate delivery and customs clearance of shipments. Prepares and provides timely and regular status / monitoring reports to customers.
  7. Updating of databases and management systems for use by HQ, Field Offices or Regional Offices.
  8. Prepares evaluation of suppliers with respect to delivery performance and commercial acceptability.
  9. Maintains order filing in accordance with UNICEF procedures for information management. Ensures that all information is accurate, up-to-date, complete, accessible to all authorized persons, protected from unauthorized access, and available for re-use for as long as needed.
  10. Provides support to Centres/ Country offices as applicable during emergencies.
  11. Contributes to the regular review of business processes, manuals and release note, and divisional and Centre procedures
  12. Any other duties or assignments as requested by the supervisor.

To qualify as an advocate for every child you will have… 

  • Education: Completed secondary education
  • Work Experience: A minimum of 5 years of procurement related work experience
  • Language: Fluency in English

The following desirables:

  • Education: Technical or university courses related to procurement or Business
  • Work experience: in procurement function or from an administrative function in commercial working environment
  • Language: Knowledge of another UN language (Arabic, Chinese, French, Russian or Spanish)

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

Familiarize yourself with our competency framework and its different levels.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children.

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.

Visit us at www.unicef.org/supply/

 

Advertised: 28 May 2024 Romance Daylight Time
Deadline: 11 Jun 2024 Romance Daylight Time

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