Program Manager, Pneumonia & Pandemic Preparedness

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Bill & Melinda Gates Foundation

Program Manager, Pneumonia & Pandemic Preparedness 2

Position description

As a key member of the Pneumonia & Pandemic Preparedness team, the Program Manager is responsible for supporting the portfolio’s day-to-day operations and ensuring strong strategy, relationships, and communication across the team, foundation colleagues, and external partners. You will partner closely with the PPP leadership team, the Deputy Director, Strategy, Planning and Management (DDSPM), and other team members to contribute to the continued development of the team’s strategic vision including participating in the setting of the overall strategy and goals for the group. Role level may be adjusted based on the experience of the candidate. The Program Manager will provide portfolio management support for the overall team as well as focus on two PPP strategic areas (such as Epidemic Preparedness and Control, Pneumococcus, or Surveillance). You will also work with the various foundation Program Strategy Teams (PSTs), functional teams, external partners and stakeholders, and country offices to implement the strategies.

This role will report to the Deputy Director, Strategy Planning and Management (DDSPM) and be a member of PPP’s Strategy & Implementation Management team.

What You’ll Do

This role will partner closely with the PPP leadership team to provide program management, strategy planning, communications, and implementation support for the overall strategy and key initiatives.

  • Strategy development and execution: Support DDSPM in the execution of the strategy review and annual planning processes; and lead the development of specific deliverables (e.g. investment scoring, execution plans); lead key projects related to strategy, change management, product development, and/or partner management; and provide secondary support for executing and managing large investments as needed.
  • Portfolio management: Coordinate reporting of progress against strategic goals, milestones and decision points for portfolio review meetings; provide analytic and research support to support decision making; generate portfolio and payment reports to track financial payout of investments funded by the team; implement and monitor action plan for diversity, equity, and inclusion (DEI) and gender integration.
  • Business operations: Facilitate the team’s rhythm of the business to support management decision-making and resource allocation; coordinate team onboarding with respective hiring managers; identify areas for process optimization and develop solutions to improve team efficiency and productivity; implement foundation and team processes and tools; support Program Coordinator in grant execution and management on an as needed basis; and enable opportunities for continuous learning and knowledge management.
  • Stakeholder and meeting management: Provide strategy planning and project management support (agenda, materials, facilitation, minutes, follow-up items) to leadership team as needed for team meetings (Program Strategy Team, Staff), initiative meetings, partner convenings, team retreats, and conferences.
  • Communications: Develop and maintain strategy dissemination materials; support coordination and preparation of materials for external talks, annual planning, and foundation leadership meetings; and serve as a central point of contact for team operations within the foundation.

Your Experience

We are looking for people who enjoy the challenge of working on problems to create solutions that have the potential for groundbreaking change. We seek a self-starter with proven project management skills who can provide both strategy and operational capacity for the overall PPP strategy and selected initiatives.

  • A Bachelor’s degree with 5+ years of experience or equivalent demonstrated experience, preferably in public health, business administration, or other relevant area.
  • Master’s degree in public health or business preferred.
  • Experience in program management of complex strategy development, execution planning, and business process redesign projects with ability to lead or run multiple projects simultaneously.
  • Proven ability to build relationships and collaborate with internal and external partners to get things done with efficiency, flexibility, and diplomacy.
  • Proven ability to create structures and develop frameworks to address problems and increase clarity and visibility of decisions, trade-offs, and impact on organizational resources.
  • Excellence in scientific writing and data analysis, written and oral communication skills, and experience advocating and communicating with a broad and diverse audience.
  • Familiarity and/or experience in global health or development, vaccine development, and/or management consulting.
  • Experience in two or more of the following areas preferred: project management, epidemiology, disease surveillance, epidemic preparedness and response, and vaccine development.
  • Ability to work independently and as part of a team effort.
  • Experience in working on teams with diverse cultural and professional backgrounds.
  • Experience working in low- and middle-income countries preferred.
  • Proven facilitation skills with ability to identify, organize, and frame issues clearly for discussion or decision making.
  • Demonstrated passion for the Foundation’s values with a commitment to deliver results against our mission.
  • This role will require the ability to travel up to 15% domestically and internationally to grantee meetings, conferences, and convenings.

Application instructions

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